Finance and Budget Officer

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting The position is located in the Financial Resourcing and Performance Unit of the UNVMC (UN Verification Mission in Colombia), Bogota, Colombia. The incumbent will work under the overall guidance and direct supervision of the Chief Budget and Finance Officer (CBFO), the Chief of Unit, Financial Resourcing and Performance Unit.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position.

Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Responsibilities With the delegation of authority and under the direct supervision of Chief of Unit, the incumbent will be responsible to handle:

Prepare cost estimates and budget proposals in terms of Mission’s resources requirements for Staff and Non-Staff costs including other programmatic aspects, review, analyse, and revise data for finalization of budget proposal and Result Based Budgeting inputs.

Provide support, coordinate, monitor and implementation of budgetary, financial and administrative functions within the Financial resourcing and Performance Unit in conformity with United Nations (UN) Financial Rules and Regulations and UNVMC established policy and procedures including administer and ensure integrity and consistency of data in the system (Umoja)

Process and clear all in-coming and out-going Inter Office Vouchers, Service Clearing Accounts, Inter-Office Billing with other UN agencies and other Missions.

Review and clear all clearing accounts, investigate all erroneous/invalid entries and take appropriate measure to correct entries in the accounts.

Administer accuracy and standardized procedures including IPSAS (International Public Sector Accounting Standards) compliant internal controls for financial transactions, and budget matters to ensure proper monitoring mechanisms are in place to find weaknesses and propose enhancement.

Monitor and advise Chief of Unit on the status of allotment, budget consumption, validity of accounts and budget, extra budgetary funds activities and accounts, and other Umoja related transactional and trouble-shooting activities.

Prepare budget performance report and ensure that correct and accurate data and information are provided by the various section/units in compliance with the Controller’s instruction. Review and finalize the performance report ensuring valid and adequate variance explanation between approved budget and actual expenditure.

Coordinate and check the commitments, including travel commitments, and financial authorization (UNDP), and ensure prompt processing of transactions in line with the established timeline.

Prepare and support Mission’s internal control system to aid in the statement of internal control process and communicate about internal control related matters with other stake holders in the Mission, including raise awareness and ensure on-going dialogue about internal control processes

Prepare risks register, conduct reviews, and help to develop risk mitigation measures coordinating different stakeholders at the mission level. Assist in preparation of action on risk analysis and continency planning and make necessary recommendations.

Facilitate implementation of the risk management process following the Organizations Enterprise Risk Management (ERM) policy, and prepare risk compliance report.

Responsible for the matters related to the activities of the oversight bodies, Board of Auditors (BOA), Office of Internal Oversight Services (OIOS) and Joint Inspection Unit (JIU) in the Unit. Coordinate in responding to the audit recommendations.

Review recommendations of the oversight bodies, Board of Inquiry (BOI) and other compliance activities in the unit, taking into consideration the Organization’s ERM framework, cost-benefit analysis as well as competing priorities.

Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions.

Perform other work-related tasks as needed.

Competencies - PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• ACCOUNTABILITY -Takes ownership of all responsibilities and honours commitments -Delivers outputs for which one has responsibility within prescribed time, cost and quality standards -Operates in compliance with organizational regulations and rules -Supports subordinates, provides oversight and takes responsibility for delegated assignments -Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• TEAMWORK - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  Education High school or equivalent diploma is required. Technical or vocational certificate in accounting, finance, budget or related fields is required.

  Work Experience At least ten (10) years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management, is required.

  Experience in use of the financial module of an Enterprise Resource System (ERP) is required.

  Experience in the preparation of cost estimates and budget proposals is required.

  Experience in the preparation of budget related responses to legislative bodies is required.

  Experience in processing Service Clearing Account and Value Added Tax refund process is required.

  Experience in advising senior management on budgetary and financial matters is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of Spanish is required.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview

  Special Notice Rostered candidates are strongly encouraged to apply. If a rostered candidates is found suitable, s/he will be selected and the job opening will be closed without the need to submit the case to Field Central Review Body (FCRB).

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

the United Nations Secretariat is committed to achieving 50/50 gender balance. Female candidates are strongly encouraged to apply for this position.

#United_for_Gender_Parity. Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.