Finance and Budget Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of the Administrative Assistant, the UN Volunteer will undertake the following tasks:

• Assist in preparing the Section’s preliminary budget proposals for the upcoming financial year. • Assist in preparing the Section’s preliminary financial performance report at the closing of the current financial year. • Assist in Financial Audit by preparing detailed expenditure reports and attend meetings as/when required by the Transport Business Manager. • Summarizing financial data and submitting recommendations for approval of fund requests. • Examine budget estimates for completeness, accuracy, and conformance with instructions, procedures, and regulations. • Provide advice and technical assistance with regards to cost analysis, fiscal allocation, and budget preparation. • Monitor and review expenditures and ensure that funds are expended under the correct budget lines within Transport Section. • Assist in reviewing and analyzing status of outstanding obligations (purchase orders, funds commitments, low value acquisitions), pre-commitments (shopping carts, funds pre-commitments), petty cash, disbursements, and expenditures • Assist in processing payment of invoices for local service contracts and freight forwarding services • Assist in processing of funds pre-commitments and funds commitments for obligation of fund for inter-mission transfers and asset deployments from other missions and from UNGSC Strategic Deployment Stock (SDS) in line with Transport Section approved Demand and Acquisition Plan • Prepare purchase requisitions and shopping cart order forms for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds and (c) goods are ordered under correct product IDs for Transport Section. • Review invoices for services delivered/rendered against a purchase order and ensure that service certification is processed on time. • Review local contracts and ensure that contract extensions are processed before the contract expiration and expenditures are within the contract Not-to-Exceed (NTE) or no post-facto requirements/transactions within the financial year. • Prepare inter-office memorandum (IOM) for liquidation of obligations, extension of contracts, redeployment and re-alignment of funds and technical evaluation reports • Preparing monthly financial report including budget-to-actual revenue and expenditure information, and analysis of significant variances. • Prepare weekly status reports for purchase requisition requests (PRF), outstanding shopping cart, outstanding purchase orders, task orders for local service contracts, budget and expenditure levels • Keep records and financial files in Transport SharePoint accurately and up to date • Provide guidance and training to other general service staff in the Finance & Budget unit. • Perform other duties as required.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote capacity development activities and transfer of skills to national personnel during the assignment. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Accountability • Teamwork • Creativity • Communication • Planning and organising • Integrity and Professionalism • Self-management • Commitment to continuous learning • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Budget and Finance or related fields is required.

Excellent in use of Microsoft Office (excel, word, power point)

Experience in SAP or other ERP systems.

Excellent oral and written skills; excellent drafting and reporting skills.

Excellent interpersonal skills.

Excellent analytical skills.

Ability to work professionally and effectively in a challenging environment.

Ability to work in a multicultural team of international and national personnel

Self-motivated, ability to work with minimum supervision and ability to work with tight deadlines

Experience in Procurement, Contracting and Administration is desirable.

Experience in demand and acquisition planning (DAP), material requirements planning (MRP) or forecast planning is an added asset.

Experience in contract management is an added asset.

Experience in inventory management is an added asset.

Have affinity with or interest in volunteerism as a mechanism for durable development, and the UN system.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.