Finance and Administration Team Leader

Finance & Economy

Overview

Lead finance and administration for Kyiv Base office

You have:

• University degree in the related field or equivalent (Finance, Accounting, Personnel Management)
• Previous experience in Finance and administration area, not less than 4 years
• Upper-Intermediate or Advanced English (speaking/reading/writing)
• Proficiency in written and spoken Ukrainian and Russian languages
• Excellent Microsoft Office skills
• Advanced organizational skills
• Competence to keep negotiations

Contract

This is a DRC - National contract. More about DRC - National contracts.

The Danish Refugee Council (DRC) is a leading protection agency with a mandate is to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights.

DRC has been operating in Ukraine since 2014, currently DRC implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for Finance and Administration Team Leader in Kyiv Base.

Overall purpose of the role:

Under the supervision and support from Base Manager and Kyiv Country Office Finance Manager the Finance and Administration Team Leader will manage the day-to-day finance and administrative unit for Kyiv Base office. The F&A TL will lead and line manage team of junior finance and administration staff, allocating duties to ensure day-to-day tasks are accomplished on efficient and timely manner.

Responsibilities:

People management

• Lead and manage the finance and administrative team;
• Supervision of the daily activity, regular planning and proper distribution of workload among subordinates;
• Responsible for people planning, performance, well-being and development.

Finance and Accounting

• Budget monitoring and forecasting – review budget spending and consolidate information required to prepare forecast;
• Ensure support cost are allocated (fuel, salaries, rent etc.) based on accountable cost drives backed with relevant supporting documents;
• Review documents and ensure costs are coded to correct budget codes and ensure costs will be incurred in line with budget available;
• Ensure accounting entries are made in line with DRC internal guidelines and Ukrainian legislation accurately and timely by reviewing and approving journals before their postings;
• Ensure month end accounting is carried out including cash counts and bank reconciliation are on a timely manner;
• Validate Purchase Requisitions (PR) and Request for Payments (RfP);
• Assist with audit in each project;
• Actively take part in harmonization of operational work between Area and Base offices: sharing with ideas, creating tools, updating guidance etc;
• Providing other finance support in Area Office and prepare reports at the request of the manager.

Administration

• Organize and ensure administrative tasks – contract management of premises, office supplies, delivery of the documents, archiving documents (scanning, storing are done efficiently);
• Control the arrangements of transport and accommodation for visitors – hotels booking and train tickets;
• Coordinate the arrangements of trainings/meetings – renting of training halls, stationery;
• Work effectively with Supply Chain and program staff in procuring supplies (program/office supplies, stationery, etc.) and services (utilities) as needed in a timely manner;
• Other tasks as requested by AFAM.

Key Deliverables: (in bullet points)

• Workload among finance and administrative staff is proper distributed;
• Performance and development of subordinates satisfy objectives set by F&A TL;
• Finance vouchers scanned and stored on a monthly basis on Server and attached to each transaction in Dynamics;
• Budget for support costs for Area office revised and updated on a regular basis.

Education/qualifications:

• University degree in the related field or equivalent (Finance, Accounting, Personnel Management)
• Excellent Microsoft Office skills
• Speech, couch and communication skills
• Advanced organizational skills
• Accuracy in paper work
• Competence to keep negotiations
• Finance literacy

Experience: (include years of experience)

• Previous experience in Finance and administration area, not less than 4 years
• Experience of work in INGO is desirable but not mandatory

Languages: (indicate fluency level)

• Upper-Intermediate or Advanced English (speaking/reading/writing)
• Proficiency in written and spoken Ukrainian and Russian languages

We offer:

Contract length: 3 months, with possibility of an extension, depending on funding and performance

Band: G non-management

Duty Station: Kyiv

Start date: December 2022

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: November 13, 2022

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: drc.ngo