Finance and Accounting Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

I. Background

The UN Women Regional Office for Asia and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women's mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.

The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a consultant for the above duration, whose duties are as articulated below.

Under the guidance and supervision of the Finance Associate and the Finance Specialist, the Finance and Accounting Consultant provides financial services ensuring high quality, accuracy, and consistency of work. The Finance and Accounting Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.

The Finance and Accounting Consultant works in close collaboration with the operations, and programme staff in the Regional Office for Asia & the Pacific (ROAP), Multi-Country Offices (MCOs) and Country Office (CO), Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

II. Roles and Responsibilities

Under the direct supervision of the Finance Associate and Finance Specialist, the Consultant will be responsible for the achievement of the following tasks and deliverables:

1. Handling of requests for approval of Supplier data update in the Quantum system submitted by the Regional Office itself and MCOs/COs in the Asia & pacific region:
   • Review requests to ensure correctness of data update as well as proper and sufficient supporting documents as required by UN Women rules & regulations.
   • Where required, communicating to requester on corrections, changes, or additional supporting documents required.
   • Timely arranging for complete requests to be approved by the Finance Associate/Finance Assistant.
2. Review of Quantum invoices initiated from Travel Request (TR) and travel expense settlement/reimbursement (F10) from UNAll, including monitoring and follow up for timely submission of F10 by staff/consultants.
3. Preparation and monitoring of payments made to vendors, staff, and other accounts payable in a timely manner, with high accuracy, and proper supporting documents according to UN Women requirements.
4. Preparation of correction and adjustment in Quantum system for recording liquidation of partner advance, miscellaneous requests as appropriate.
5. Reviewing Quantum requests for approval of Invoice Corrections prepared by MCOs/COs in the Asia & Pacific region.
   • Review Invoice corrections to ensure correctness and completeness in term of amounts, Chart of Accounts (COAs), and supporting documents as required by UN Women rules and regulations.
   • Where required, communicating to requester on corrections, changes, or additional supporting documents required.
   • Timely arranging for complete Invoice Corrections to be approved in Quantum.
   • Preparing Invoice Corrections for RO and project offices
6. Review of completeness and correctness of expenditures reported in financial report received from implementing partner organization by performing a verification its supporting documents (e.g. receipts, invoices, and other details) and recording the expenditures it to the new ERP system
7. Administrative assistance provided on fixed asset physical verification, office & space arrangement and storage.
8. Providing support to the implementation of the new ERP system. Among other things, the support includes user testing of the new ERP, reconciliation and validation of financial data migration.

III. Key Expected Outputs and Timelines

Outputs

Timelines

• Support to the implementation of the new ERP system (Quantum) including testing, reconciliation and validation of financial data migration
• Supplier information updates reviewed for timely approval by RO
• Payment vouchers timely completed.
• Invoice corrections reviewed for timely approval by RO for MCOs/COs
• Preparation of Invoice Correction for RO and Project offices

Monthly based:

1 March 2023 to 29 February 2024

Competencies

IV.****Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement

Leading by Example

Required Skills and Experience

V. Required Qualifications

The consultant should meet the following qualifications:

• Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field
• At least 4 years of relevant finance experience at the national level is required, with extensive experience in the usage of Microsoft Excel and computerized accounting system.
• Knowledge and experience in using ERP system would be an advantage.
• Preferably has experience working with finance unit in UN Agencies
• Proficiency in English

Remarks: The position is for Thai Nationals only

VI. Contract period and work location

The contract period will be approximately 12 month (from 1 March 2023 to 29 February 2024). The consultant will be based to Bangkok, Thailand and work at the UN Women Regional Office for Asia and the Pacific as required.

VII. Evaluation

Applications will be evaluated based on the cumulative analysis.

• Technical Qualification (100 points) weight; [100%]

A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Technical Evaluation Criteria

Obtainable

Score

Education

• Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field

20 %

Knowledge and skills

• At least 4 years of relevant finance experience at the national level is required, with extensive experience in the usage of Microsoft Excel and computerized accounting system.
• Knowledge and experience in using ERP system would be an advantage.
• Preferably has experience working with finance unit in UN Agencies

60 %

Language and report writing skills.

• Proficiency in English

20 %

Total Obtainable Score

100 %

1. Submission of application

Submission package includes:

• Personal History Form (P11) which can be downloaded http://asiapacific.unwomen.org/en/about-us/jobs;
• Updated CV

"Kindly note the system will only allow one attachment, please combine below listed submission package into one PDF document."

Or send application email to Nutnita.limpanonda@unwomen.org , not later than 16 Feb 2023 COB (Bangkok time).

IX. Payments

Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed. Payments will not be based on the number of days worked but on the completion of each stated deliverable within the indicated timeframes.

The statement of diversity and inclusion.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)