Field Assistant

Overview

Assist in administrative tasks for field office operations.

You have:

• 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
• Completion of UNHCR learning programmes or specific training relevant to functions of the position
• Knowledge of English and UN working language of the duty station if not English.
• Knowledge of local language if applicable for National Professional jobs.
• Certificates in Business Administration, Law, Political Science are essential

Deadline for Applications

February 21, 2026Hardship Level (not applicable for home-based)

CFamily Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

UNOPS LICA4Target Start Date

2026-04-01Terms of Reference

In addition to the core field-related responsibilities, the Field Assistant is expected to play a critical role in ensuring the smooth day-to-day functioning of the field office. The incumbent hence should have demonstrated capacity to handle administrative and operational tasks, including office maintenance, documentation, record-keeping, and liaison with partners and service providers, as well as provision of executive support assistance. The incumbent must also possess basic financial and budgetary skills, such as monitoring expenditures, tracking petty cash and operational costs, supporting procurement processes, etc. Strong IT skills are essential, including proficiency in standard office software, UNHCR corporate systems. These complementary competencies are vital to maintaining operational efficiency, ensuring accountability, and enabling effective delivery of protection and assistance activities in a challenging field environment.

The position requires prior work experience with UNHCR in a similar role with experience in administrative support, financial management, and IT-related tasks. Standard Job Description

Field Assistant

Organizational Setting and Work Relationships The Field Assistant is normally supervised by the Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor exercises close control and regular review of the work processes and provides regular advice and guidance. The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties - Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions. - Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries. - Collect data and other information relevant to UNHCR and report to the supervisor accordingly. - Keep regular contacts with local authorities and implementing partners as requested by supervisor. - In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR. - Liaise with local authority counterparts, partners and populations of concern. - Direct incidents and problems to the supervisor when they cannot be resolved at their level.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education Not applicable

Certificates and/or Licenses Business Administration, Law, Political Science (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience Essential Not specified

Desirable Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills *IT-Computer Literacy CO-Drafting and Documentation CL-Multi-stakeholder Communications with Partners, Government & Community (Functional Skills marked with an asterisk* are essential)

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

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Desired Languages

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Additional Qualifications

Skills

CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer LiteracyEducation

Certifications

Business Administration - Other, Law - Other, Political Science - OtherWork Experience

Other information

Shortlisted candidates may be required to sit for a test and/or Interview. No late application will be accepted.This position doesn't require a functional clearance Remote

No

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Potential interview questions

Added 4 months ago - Updated 3 months ago - Source: unhcr.org