Facility Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of the Field Administrative Officer (FAO), the UN Volunteer will undertake the following tasks: • Support Field Administrative Officer (FAO) by working with different relevant sections to build the capacity of UNMISS facility management while ensuring compliance to Safety & Security rules and regulations. • Assist the FAO by providing suggestions on allocating of offices/accommodations space for UN agencies in UNMISS camp. • Coordinate and supervise delivery of services from third party contractors. Ensure submission of accommodation occupancy reports on a weekly/monthly basis; operate the accommodation allocation database by verifying the priority date and data entering into the system. • Arranging schedules for repair and maintenance of the facilities; create and submit Engineering Work Request to Engineering section and follow up or monitor work in progress. • Ensure all FMU related supply items are available and accessible to clients; Oversee and ensure distributions of services and equipment are conducted in an accessible and accountable manner. • Periodical checking of inventories of items issued to accommodation facilities, offices, and other locations/ facilities and make sure that all supply items are properly accounted for, and handed over when the users leave the Camp. • Overlook the safety of the camp from both hygienic and security perspective. Environmental issues will be the core of these activities when dealing with the garbage and used water Monitor and support the coordination of services and assistance in the camp; ensure that the services delivered promote hygiene and occupational safety for all staff and camp residents. • Supervise proper garbage collection and disposal done by the contractor in coordination with Transport and Security Sections and TCCs while maintaining records on volume of disposal. • Facilitate and monitor the fumigation and pest control activities done by contractor. • Contribute to the analysis of camp situation and staff members’ needs, dynamics and resources by regular visits to different sites in the camp. • Assist the FAO with preparation of welfare proposal fund / accountability financial report for any welfare events • Supervise the Welfare cafeterias for smooth operation and address challenge and provide support to the vendors in ordering of food ration from ESKO. • Report day-to-day management of a UN base and provision of support to Mission Support Department (MSD) clients. • Join the welfare committee member as secretary. • Manage the Gym including support of recruitment Gym assistant. • Support FAO Staff in organizing common events and functions in the camp. • Carry out daily field visits and constant monitoring of buildings and premises maintenance within the camp to ensure proper cleanliness and good order of all the facilities in the camp. • Allocation of rooms to visitors as well as new arrivals and ensure that all accommodation facilities are well equipped, cleaned and arranged to enable immediate occupation. • Arranging of accommodation for visiting VIPs and other dignitaries to the camp and report to FAO of the readiness of accommodation with all necessary facilities in such events. • Maintain inventory of equipment in the Facilities Management and Welfare Units. Coordinate Cargo Movement Requests and Supplies from HQ. Any other duties assign by the Field Administrative Officer (FAO).

• Accountability • Adaptability and flexibility • Judgement and decision-making • Planning and organising • Professionalism

Administration, Facility, camp and compound maintenance and management.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development.

Have a valid driver’s license and proven ability to drive manual gear 4x4 vehicles.

Military or non-military field camp management experience is desirable.

Experience in hotel industry is desirable.

Excellent oral and written skills; excellent drafting, formulation, reporting.

Accuracy and professionalism in document production and editing.

Ability to work and adapt professionally and effectively in a challenging environment.

Ability to work effectively in a multicultural team of international and national personnel.

Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.

Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.