Facilities Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This position is located within the Accommodation Management Unit but supervised by the Field Administrative Officer in Bor Field Office of the United Nations Mission in South Sudan (UNMISS). Bor-Jonglei State is classified as an “E” hardship duty station and a non-family duty station. The main role is to support operations, implementation, and provision of effective and efficient facilities management services in the Field Office.

• Under the direct supervision of the Field Administrative Officer, Reporting directly the day-to-day management of a UN base and provision of support to Mission Support Department (MSD) clients. • Support Field Administrative Officer (FAO) by working with different relevant sections to build the capacity of UNMISS facility management while ensuring compliance to Safety & Security rules and regulations. • Assist the FAO by providing suggestions on allocating of offices/accommodations space for UN agencies in UNMISS camp. • Coordinate and supervise delivery of services from third party contractors. Ensure submission of accommodation occupancy reports on a weekly/monthly basis; operate the accommodation allocation database by verifying the priority date and data entering into the system. • Arranging repairs and maintenance of the facilities; create and submit Engineering Work Request to Engineering section and follow up or monitor work in progress. • Ensure all GSS related supply items are available and accessible to clients; Oversee and ensure distributions of services and equipment are conducted in an accessible and accountable manner. • Overlook the safety of the camp from both hygienic and security perspective. Environmental issues will be the core of these activities when dealing with the garbage and used water Monitor and support the coordination of services and assistance in the camp; ensure that the services delivered promote hygiene and occupational safety for all staff and camp residents. • Facilitate and monitor the fumigation and pest control activities done by contractor. • Contribute to the analysis of camp situation and staff members’ needs, dynamics and resources by regular visits to different sites in the camp. • Maintain inventory of equipment in the Facilities Management and Welfare Units. Coordinate Cargo Movement Requests and Supplies from HQ. Any other duties assign by the Field Administrative Officer (FAO)

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Facility, camp and compound maintenance and management Mandatory. Minimum years of experience required can be shortened to 3 years for relevant Master's degree holders.

Experience in international operations in a post conflict environment is desirable.

Demonstrated high level of computer proficiency, including knowledge of word processing, spreadsheet and database software is Mandatory.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Experience with the implementation of a Flexible Workspace Management is desirable.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development and the UN System.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.