Facilities Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of Chief, Accommodation Management Unit, the UN Volunteer will undertake the following tasks: • Analyze, review and improve existing practices, policies, procedures and plans to improve operational activities; • Brief new staff members and visitors of Rules and Regulations related to the Camp; • Check accommodation units that require maintenance and liaise with respective Sections; • Coordinate the work of AMU staff assigned for office maintenance as well as the maintenance of the Camp; • Coordinate the technical aspects of the administration and logistics services of Accommodation Management activities of the Camp. • Creates, manages and updates AMU inventory management database for Accommodation and Conference assets; • Direct effective support organization for the inventory management system and internal controls for UN property; • Ensures proper control and procedures for receiving, inspection, dispatch and disposal of Accommodation and Conference assets; • Ensures relevant AMU personnel are adequately trained for assets and inventory management; • Establishes and maintains solid communication and working relationship with AMU stake-holders; • Identify and implement solutions to problematic areas of the asset control process; • Manage and maintain staff accommodation and conference rooms; • Organize check out of staff members on official travel or leaving the Camp; • Participate on the creation of specifications for accommodation and conference room furniture and assets; • Prepare and submits accommodation forms/ occupancy reports to Rent Recovery Cell for timely rent recoveries; • Prepare reports related to Accommodation, Conference and assets management as required, providing recommendations for improvements to Management; • Receive and process accommodation requests in a fair and transparent way; • Take care of the concerns of the staff accommodated in the Camp; • Verify inventories in accommodation units occupied by staff members and arrange for replacement of missing items; • Perform any other duties as assigned by the supervisor.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Professionalism • Client Orientation • Communication • Teamwork and respect for diversity

accommodation management, camp management, hotel management, , facilities management, administrative services or related area is required.

Experience with the United Nations or NGO preferably in Africa would be an added advantage.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.), as well as database management.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.