FACILITIES MANAGEMENT ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

The position is located in the Supply Chain Management and Service Delivery Pillar of the Mission Support Component of the United Nations Mission in Support of the Hudaydah Agreement (UNMHA). The incumbent will be based in Hodeidah- Yemen and will report to the Head of Engineering and Facilities Management Unit.

Responsibilities

Responsibilities: Within delegated authority, the Facilities Management Assistant will be responsible for the following duties: Operations -Provide accommodation management support including repair and maintenance coordination, room allocation, occupancy check-in check-out process, and maintain occupancy records for cost recovery and administrative purposes. -Supervise facilities management contractors including tasking, planning, and monitoring in relation to contract management and all related activities. - Prepare presentation of proposals for efficient space distribution for approval - Support in-office space management. - Provide scheduling and supervision for repair and maintenance of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area. - Supervise ad hoc tradesmen, local and international junior staff assigned to the team by determining workloads and schedules. - Read and interpret specifications and technical drawings, schedules, manuals for construction projects, installations and upgrade repair of infrastructure. - Review and recommend for approval work orders and assign day to day repair and maintenance tasks to tradesmen being supervised. -Inspect and report on maintenance and repair work carried out either by contractors or tradesmen and staff under supervision, and ensure proper utilization of available resources. - Follow up on correction of defects in material or workmanship of contractor’s work during the warranty period of the contracts. Administration - Assist in the preparation of cost estimates for facilities management services and infrastructure projects. - Identify resource requirements for his/her area of responsibility in connection with budget preparations. - Assist in technically evaluating bids and proposals for construction projects. - Prepare certification for approval of completed contractual services of work for progress payments. - Periodically provide inputs for assessment of performance levels of assigned local and international staff. - Prepare requisitions for ordering maintenance works, equipment, spare parts, building materials and supplies. -I ssue instructions at site, record variances, supervise and record measurements of work taken with respect to work progress and progress payments. - Support in drafting SOPs and guidelines pertaining to facilities management activities. - Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Recognized and valid license of the trade (HVAC, generator, electrical, plumbing, etc.) is desirable. Technical or vocational certificate in facilities management, building maintenance or in a relevant engineering discipline is required.

Work Experience

At least eight (8) years of progressively responsible facility management experience in the maintenance and operation of building facilities or construction project implementation in a private, commercial, field or military environment, including at least two years of supervisory responsibility is required. At least one (1) year experience as Facility Planner in Umoja Real Estate module is required. At least five (5) years working experience of AutoCAD is required. Experience in international operations in a post conflict environment is desirable. At least three (3) years experience in managing environmental protection and quality control is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.