External Adv: Programme Assistant, GS-4, Multiple locations, Indonesia, for Indonesians only

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 820 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

Under the supervision of Programme Associate, the Programme Assistant will support programme administration area in related field offices such as communication/ correspondence/ calendar management, travel management, invoice processing and financial control support, contracting of consultants or other service providers. This post will be based in Banda Aceh, Kupang, and Ambon, therefore all applied candidates should clearly indicate the preferred location when submitting their application. Duration of the contract until 31 December 2022.

How can you make a difference?

The incumbent will perform the following tasks:

1. Communication/correspondence/calendar management - Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs. - Manages incoming and outgoing correspondence. - Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up-to-date and accurate. - Maintains office/team calendar and assist in the arrangement of meetings both online and offline.

2. Travel

- Provides travel assistance to staff and consultants in Health section for travel arrangements and entitlements based on the organization’s rules and policies. - Extracts, inputs, maintains and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel - Assist in the preparation of budgets on travel costs and maintain travel budgetary control records. - Assist in the processing of claim/reimbursement of staff and consultants travels in Health section

3. Invoice Processing and Financial Control

- Responsible for collecting invoices and filing documents for approval and, thereafter processing in vision. - Upload electronic files and verify results to destination system. - Respond to client transaction status and other inquiries. - Maintain unit/work plans and budgets as well as offline financial status reports for Health work plans. - Monitor and advise budget owners on financial status of projects and potential over-expenditures and recommend possibilities for reallocation to ensure the optimum use available funds. - Review and process payments in VISON related to HACT, utility payments, supplies, PO, advances and other payments. Check the requests have the necessary supporting documents, usually the original document, validity of the charge, they are certified by the staff responsible and are coded correctly. File the transactions and the related supporting documents regularly and share copies with relevant sections as required.

4. Contracting of consultants or other service providers

- Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in vision, and making necessary logistical arrangements. - Keeps vendor lists, partners, and consultant rosters up to date. - Arrange for the purchase and timely distribution of office supplies.

To qualify as an advocate for every child you will have…

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization. - A minimum of 4 years of relevant administrative or clerical work experience is required. - Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required. - Good knowledge of UNICEF administrative policies and procedures. - Organizational, planning and prioritizing skills and abilities. - Ability to deal patiently and tactfully with visitors. - High sense of confidentiality, initiative and good judgment. - Ability to work effectively with people of different national and cultural background. - Ability to work in a team environment to achieve common goals. - Fluency in English and Bahasa Indonesia is required. Knowledge of another official UN language or other local language is considered an asset.

TOR GS4 TA Programme Assistant.pdf

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

Remarks: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure accuracy and completeness. Only shortlisted candidates will be contacted and advance to the next stage of the selection process. For information on compensation and benefits provided by UNICEF, please see the following link: https://www.unicef.org/careers/compensation-benefits-and-wellbeing This vacancy is open for Indonesians only.