Executive Officer (WHO Representative's Office)

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 2,359 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO Country presence is established to implement WHO Country Cooperation Strategies that are aligned with member States’ health agenda and harmonized with the United Nations country team.

PURPOSE OF THE POSITION

To ensure that effective WHO Country presence is established to implement WHO Country Cooperation Strategies that are aligned with member States’ health agenda and harmonized with the United Nations country team.

The role of the incumbent will be to provide support to the WHO Country Representative in planning, managing and coordinating administrative activities at the WHO Country Representative’s office. The incumbent will act in accordance with WHO policies, rules and regulations and within existing strategic country office frameworks in interactions with clusters and regional offices as well as with external partners.

DESCRIPTION OF DUTIES

Under the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, the incumbent supports the WHO Country Representative in ensuring efficient and effective management of the WHO Country Office. Specifically, the incumbent will:

1. Coordinate administrative and managerial support functions to the WHO Country Representative's office including partnerships, planning, programme management, communications, external relations and compliance and risk management functions.

2. Oversee the WHO Country Representative's office correspondence information flow: analyze information, identify priorities, initiate responses when appropriate and ensure requisite and timely follow up on actions, monitor progress, provide regular updates to WHO Country Representative.

3. Edit correspondence prepared by all clusters as well as other documentation prepared for WHO Country Representative's signature, ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate.

4. Assist the WHO Country Representative in liaising with clusters, and regional offices as well as with government partners and international organizations, including the UN, etc., concerning the WHO Country Representative’s agenda.

5. Perform quality check functions on manual and GSM transactions reassigned, or on request for the Country Representative’s approval.

6. At the mandate of the Country Representative, coordinate and participate in meetings organized by various clusters at the WCO and assist in the production of reports for such meetings.

7. Support the WHO Country Representative in the preparation of briefing documents/materials, papers and reports for use on official trips and meetings.

8. Make travel arrangements for the WHO Country Representative, support in the travel claims and reports preparation.

9. Attend meetings with the WHO Country Representative, whenever requested, prepare reports and ensure timely and efficient follow up on implementation of agreed actions.

10. Support the organization of meetings, of Committees or Boards chaired by WR. Keep updated records on all events/meetings and organize the reminder of the key actors.

11. Create and update on monthly basis the master list of key activities of WCO that will include the events of partners that required WHO attention/participation and share it with the Cluster heads, technical and administrative officers;

12. Assist in the preparation of the quarterly and annual reports of the WCO activities by compiling the contributions and maintain the list of addresses for documentation sharing internally and externally.

13. Supervise the services of the WCO registry

14. Perform any other duties that may be assigned

REQUIRED QUALIFICATIONS

Education

Essential****:

First Degree in management, business administration, economics, social sciences or related fields

Desirable****:

Post-graduate degree in management, human resource or business administration would be an added asset.

Experience

Essential****:

At least 2 years of relevant experience in efficiently and effectively managing the Office of the Head of International Organization; knowledge of human resource administration principles and practices.

Desirable:

Relevant experience involving the application of administrative and Management principles and practices within the United Nations System. Effective experience in coordinating and handling high level Delegations and high-level Officials. Practice of establishing and maintaining effective work relationship with Office of High-Level Government Counterparts. Dealing with sensitive information and maintain confidentiality & adequate experience of multitasking and excellent attention to details.

FUNCTIONAL KNOWLEDGE AND SKILLS

Ability to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities. Excellent planning and organizational skills with a confirmed ability to switch priorities at short notice, as and when required. Ability to act independently and exercise mature judgement, Excellent drafting skills with Strong communication and interpersonal skills to enable effective interaction with staff and partners at all levels and with varying cultural backgrounds, as well as an ability to exercise tact and discretion at all times.

WHO COMPETENCIES

1) Producing results

2) Fostering Integration and Teamwork

3) Knowing and managing yourself

4) Communicating in a credible and effective way

6) Moving forward in a changing environment

USE OF LANGUAGE SKILLS

Essential: Excellent knowledge of English. Working knowledge of French or another WHO official language would be an asset.

OTHER SKILLS (e.g. IT Skills)

Formal or self-training in the use of word processing software packages, applications and standard office machines and equipment. Work requires the use of MSOffice and other software packages to create, edit, format and print correspondence and documents. Training in Oracle-based or other ERP systems an asset. Extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters

REMUNERATION

The remuneration for the above position comprises an annual base salary starting at $28,310 (payable monthly in the local currency), subject to mandatory deductions for pension contributions and health insurance, as applicable, and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• This is a National Position for Ethiopia. Therefore, only applications from Ethiopians will be accepted. Applicants who are not Ethiopians will not be considered.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Women are particularly encouraged to apply.
• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.