Executive Associate, Public Partnership Division, GS6, (, 364 days)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The Public Partnerships Division (PPD) works to strengthen UNICEF's position as a partner of choice for children's rights among governments and inter-governmental actors around the world. The Division is doing this by positioning children's rights in the intergovernmental and multilateral fora and engaging with governments and public institutions as resource, policy and program partners. A key premise for PPD is that the engagement with countries should be holistic based on multiple aspects of partnerships, including policy advocacy and resource mobilization.

Under the supervision of the Deputy Director, the Executive Associate is accountable for procedural communications, operations and administrative support services, as well as specialized administrative functions, to enhance the smooth running of the Deputy Director’s day-to day activities, as well as his/her office. The Executive Associate also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests. In addition to the Deputy Director, the Executive Associate will also support other staff in the office as needed.

How can you make a difference?

Communications support:

On behalf of the Deputy Director, manage incoming and outgoing correspondence, e-mails and telephone calls. Answer queries with discretion.

Communicate sensitive information to higher level managers.

Provide routine information pertaining to the work of the division and the Deputy Director’s office.

Draft responses to written inquiries on routine questions.

Coordinate responses to sensitive inquiries.

Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.

Administrative support:

Maintain the Deputy Director’s calendar. Schedule appointments and arrange meetings, both internal and external, some involving high-ranking officials. Research, assemble and distribute pertinent documents, arrange conference rooms and receive visitors. Maintain contact details of external partners – government/non-governmental agencies, national committees, UN staff, etc.

Organize official travel on behalf of the Deputy Director and other staff in the Deputy Director’s office. This includes requests for medical clearances, visas, security clearances, and creation and finalization of travel claims.

Prepare briefing materials for official trips and meetings of the Deputy Director.

Prepare documentation for the Deputy Director’s signature reviewing for style, factual and grammatical accuracy.

Maintain general files for the Deputy Director.

Facilitate functioning of PPD by providing backup administrative support for the Executive Associate in the Director’s Office.

Operations support:

Support capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.

Maintain and update a system which monitors the absence of staff in the Deputy Director’s office.

Support management of administrative supplies, office equipment, and updating the inventory of items for the Deputy Director’s office.

Human Resources support:

Assist with Human Resources functions, including recruitment.

Support the drafting of vacancy announcements for positions for review by the Deputy Director to attract ideal candidates.

Support Deputy Director with timely and efficient screening of applications for minimum eligibility.

Monitor life-cycle of recruitment process to update supervisor as necessary.

Liaise with candidates in the various stages of the recruitment process.

Record and maintains recruitment files, ensuring all necessary documentation has been prepared.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Minimum of six years working experience in an administrative capacity with an international organization, government agency or diplomatic mission.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with internal and external clients, including partners.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Non-US candidates must be in possession of an existing US G4 visa or be a US permanent resident/citizen.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, encourages qualified candidates from all backgrounds to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.