Executive Associate (Finance)

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

WHO India Country Office collaborates with the Government of India and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy, to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving the financial protection against health-related risks.

Underlying Values and Core Functions of WHO

WHO's mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage (ii) health related sustainable development goals (iii) addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities (iv) implementing the provisions of the International Health Regulations (2005) (v) increasing access to quality, safe, efficacious and affordable medical products (vi) addressing the social, economic and environmental determinants of health. The South - East Asia Region (SEAR) of WHO is made up of 11 countries, with over 1.8 billion people, with India's population of 1.3 billion. All the Member States of WHO/SEAR (Bangladesh, Bhutan, Democratic People's Republic of Korea, India, Indonesia, Maldives, Myanmar, Nepal, Sri Lanka, Thailand and Timor Leste), share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.The mission of WHO India is to improve quality of life of the 1.3 billion people in India by supporting the government in eliminating vaccine preventable and other communicable diseases, reducing maternal and neonatal mortalities, promoting healthy lifestyles, addressing determinants of health, preparing and responding to health emergencies and strengthening health systems for universal health coverage.

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DESCRIPTION OF DUTIES

Under the overall guidance of NPO (Administrative Support) and direct supervision of NPO (Finance), the incumbent will assist in effective and efficient implementation of workplan activities in the area of Budget and Finance by performing the following duties:

1. Verify payments/claims (including checking of calculations) concerning settlement of claims, payments of APWs, TSAs, DFCs, Goods POs, LOA, Imprest POs etc. done by the Accounts Assistants; suggest improvements towards a more strengthened and effective control mechanism related to the work-flow of large number of invoices that are received in WCO-BFU.

2. Generate MIS related to pending invoices, and other related areas (invoices beyond a threshold amount, for specific suppliers etc.) to the knowledge of supervisor in a timely manner.

3. Review encumbrances and ensure timely closure of eligible POs. Maintain regular follow up with technical teams for timely settlement of encumbrances; closure of DIs and DFCs.

4. Review obligation documents/ proposals, provide budgetary clearance and ensure their timely submission in GSM.

5. Verify monthly field expenses journalization and ensure timely recording in eImprest/GSM; ensure accurate and timely processing of SSA payroll, disbursement of SSA remuneration and field replenishment.

6. Visit the institutes/project offices to review/monitor their accounts/working and suggest improvements.

7. Ensure that the panel of signatories in all WCO India bank accounts are maintained and kept up-to-date; oversee management of field network banking operations.

8. Assist supervisors and other professional officers in all aspects of accounts maintenance and budget control by providing reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems. Assist in responding to budget/finance queries from BFO/SEARO, FIN/ACT/HQ, GSC and Govt. of India.

9. Ensure maintenance of financial and accounting records for classification and recording of financial transactions and for the reconciliation of accounts and preparation of recurring or special reports.

10. Assist in the conduct of periodical Programme Review Meetings including preparation of financial data for budget estimates and financial planning.

11. Assist in timely closure of Annual/Biennial Books of Accounts and coordinate with RTL Offices on various aspects ensuring timely submission of the WR's Letter of Representation.

12. Assist supervisor with PPTs, draft comments on various documents and with necessary reports for meetings. Draft clear and concise communications on various aspects related to WCO-BFU operations.

13. Oversee the work of other team members; as assigned by the supervisor for compliance and quality assurance purposes.

14. Perform other duties as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education. Desirable: Training in Budgeting and Accounting. Training in computer applications including Excel.

Experience

Essential: At least 10 years of progressively responsible experience in Administration and/or accounting, budgeting and finance functions. Desirable: Practical experience relevant to the position. Relevant experience in WHO or another UNagency/ a comparable international Organization is an asset. Experience in Oracle-based or other ERP systems an asset.

Skills

1. Thorough knowledge of WHO Financial Rules, Regulations, and Procedures and GSM usage in Financial Accounting Modules.

2. Good knowledge of computer applications and softwares including MS Office applications (specifically excel, word and ppt).

3. Ability to draft reports/correspondence concisely and clearly, etc.

4. Ability to maintain good working relationships.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Setting an example

Use of Language Skills

Essential: Expert knowledge of English. Intermediate knowledge of Hindi.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,537,095 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.