Executive Associate (Building Management Services)

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

Objectives of the programme

The Administrative Services Unit (ASU) provides collaborative, client-focused, quality and results-oriented administrative services to all staff primarily in the Regional Office (RO), but also in the eleven country offices within the South-East Asia Region. The aim is to provide efficient and reliable delivery of comprehensive services in buildings management and office services, security, asset management & supplies, records & archives, travel & transportation, conference & logistics to staff in order to enable them to carry out their mandate at ease.

Description of duties

Under the direct supervision of the Administrative Officer, Building and Security (ABS), and overall guidance of the Administrative Services Officer (ASO), the incumbent will perform the following duties:

1. Supervise the daily operation, maintenance and repair of all SEARO office buildings and storage premises to ensure sustainable and quality functioning and/or continuous availability of all building utilities, building technical support systems, civil engineering infrastructure, ancillary equipment, furniture and furnishings. Make recommendations for resolution of unusual engineering or technical complications.
2. Coordinate and supervise BMS and/or essential contractual staff to carry-out daily buildings and facilities operations regarding buildings management services, including housekeeping, engineering services, premises safety and security, preventive/maintenance, repair and alteration/upgrade.
3. Establish requirements and draft technical specifications and soliciting requests for proposals/quotations and/or competitive tendering for BMS services, equipment and goods in accordance with WHO procurement and financial rules and regulations.
4. As directed, assist with organizing and overseeing refurbishment/new construction works, new installations and contractual services. Coordinate with consultants, and contractors to ensure the quality of works/services performed is in accordance with set terms and conditions, objectives and codes and standards. Supervise work and undertake final inspection, remedial actions and commissioning of the work. Ensure the timely and accurate processing of all associated invoices.
5. Ensure accurate record keeping of engineering drawings for all new building infrastructure, equipment and systems. Draft preventive/corrective maintenance schedules, SOPs, etc. for BMS use, including BMS/Facilities Handbook for staff.
6. In close coordination with Executive Security Assistant (ASU) and supervisors, support the required security and safety infrastructure, and draft emergency plans, conduct fire and evacuation drills in coordination with UNDSS and concerned national authorities.
7. Coordinate with local utility providers, national authorities, etc. as needed to ensure that all utilities supply, permits, etc. are in place for building occupation by staff.
8. Ensure a sustained safe and clean office working environment through regular inspection and control of indoor air quality, pest control, drinking water quality, food quality, etc. based on established contractual service levels and relevant local and international codes and standards.
9. As directed, support space planning/allocation/accommodation activities, staff relocations and meetings and conference services support upon receipt of requests from technical units.
10. Perform any other duties as assigned by supervisor.

Required Qualifications

Education

Essential: Secondary school education with additional trainings in buildings management, facilities management, project management, engineering or a related field.

Desirable: University Degree from a recognized technical institute in engineering, architectural or a related field. WHO only considers higher education qualifications obtained from an accredited institution. The list can be accessed through this link http://www.whed.net

Knowledge of basic building occupational safety and environmental health standards for building complexes.

Training/knowledge of work-related computer applications, air-conditioning systems, building equipment and infrastructure, etc.

Experience

Essential: Minimum ten years of progressively responsible experience in buildings management involving the operation and maintenance of electrical systems, safety and security systems and other major technical building support systems/equipment.

Desirable: Practical experience in an international organization in the coordination of multi-skilled technical teams with overseeing the preventive maintenance of building infrastructure, including direct oversight of building and facility contractual support services.

Knowledge and use of Computer Aided Design (CAD) software for office space planning purposes.

Skills

Good knowledge and skills in supervising and undertaking day-to-day operations, maintenance and repair work on building premises, including practical hands-on experience with sustaining electrical systems, life safety systems, ventilation, air-conditioning systems, grounds and other major technical building support systems/equipment. Knowledge of applicable local laws, regulations and codes for building complexes.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential:

• Expert knowledge of English.
• Expert knowledge of Hindi.

Remuneration

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,630,025 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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