Executive Associate

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

The Programme Planning Coordination (PPC) unit under the Director, Programme Management of WHO Regional Office for South-East Asia Region has the following objectives :Under the areas of WHO policy, programme development and management (PPDM), the PPC unit is responsible to collaboratewith all concerned from WHO Regional Office and Country Offices and Member States for improvement of the process and capacity in policy and programme development and management, strategic planning, programme budgeting,Operational planning including workplan preparation, monitoring and reporting, programme assessments and related information systems . WHO Country Coordination mechanisms for planning and managing the WHO Collaborative programmes. Financial and Technical monitoring of the workplans and collaborative work of the Region. Organizing Independent evaluations of the impact and the effectiveness of WHO programmes in its Member States.

DESCRIPTION OF DUTIES

Under overall guidance of the Planning Officer and direct supervision of Programme Management Officer (PMO), with regular interaction with Programme Operations Officer as well as in close collaboration with the Budget Centres in SEAR countries, the incumbent will perform the following duties:

1. Support development /refinement of the regional results measurement framework and WHO GPW PB output indicators, consolidating baseline, progress achievements and its monitoring
2. Support development and regular stock take of implementation of the SEAR evaluation workplan and country office evaluations based on the corporate and regional guidance on evaluations
3. Support regular monitoring of implementation of operational workplans from Budget Centers and prepare draft quarterly updates and support three level coordination of output delivery teams (ODTs)
4. Coordinate the development of monitoring reports, documents, and communications e.g.,concept notes, guidelines, proposals, presentations, annual reports, etc.Introduce new approaches and methods in project monitoring and evaluation. Including development application and promotion of relevant tools for monitoring and reporting activities following SEARO and HQ guidelines and support training of the regional budget centers.
5. Support preparations for and participate in-regional planning and programme management network meetings facilitated by PPC and the regional and global planning network meetings and follow up on the actions.
6. Liaise and coordinate with the Planning Focal Points in all the SEAR Budget Centres on technical monitoring and reporting including guidance and training on regular monitoring using corporate tools, platforms and System for Programme Management (SPM), as needed.
7. Consolidate and analyze information for preparation of reports on PB and evaluation workplan implementation for senior management and governing body meetings on PB
8. Support PPC team on other functions related to planning and programme management, as required
9. Perform any other duties asassigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school Desirable: Training in Planning, monitoring, evaluation, budget management along with Microsoft package operations and ERP software applications

Experience

Essential: At least ten years of progressive work experience in administrative positions of any international Organization, preferably in WHO Desirable: Experience and knowledge in analysis and consolidatingof data, reports and involved in preparing draft inputs for programme budget relatedagenda items, maintaining online and offline data bases, work supporting monitoringand evaluation phases of the operational cycle.

Skills

Very good knowledge of modern office proceduresand practices. Ability to draft non-technical correspondence, analysis of datasets under guidance, compile information and prepare summaries, take notes andproduce required drafts. Ability tocarry out a wide variety of office management tasks. Good knowledge of organizational structure oftechnical and support programme units. Knowledge of monitoring and assessment of programme budget, Business management systems egSystem of Program management, with particular reference to programme budget management and other tools required for Output Scorecard Assessment (OSC).

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local Language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,463,898 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.