Executive Assistant to Administrative Officer

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,339 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

L'equipe de pays est chargee de promouvoir la cooperation technique, de susciter de l'interet et de coordonner l'aide au developpement de la sante, tenant compte des strategies mondiales et regionales et des lignes directrices de l'OMS. Elle est egalement chargee de contribuer a la collecte, a l'analyse et a la diffusion d'informations sur la sante.Les unites d'appui a la gestion des pays (CSU) ont ete creees dans la structure organisationnelle pour assurer la mise en œuvre operationnelle des plans de travail en s'assurant du respect des politiques, procedures,regles et reglementations organisationnelles.

DESCRIPTION OF DUTIES

Les taches specifiques :• Surveiller le flux d'informations des operations y compris les aspects administratifs des ressources humaines avec le RO/AFRO, Global Center et prendre des actions appropriees• Assurer un suivi efficace et rapide des transactions y compris le briefing au personnel et d'autres actions emanant du bureau de l'Administration en liaison avec le bureau du WR, et les clusters au cas echeant.• Faciliter les reunions d'equipe et les ateliers en collaboration avec les unites d'appui telles que la logistique, le service voyage et protocole, selon les horaires et les besoins ; rediger des proces-verbaux et assurer le suivi des points d'action pour garantir une mise en œuvre rapide.• Diffuser les informations sur les procedures administratives au personnel pour conformite du bureau notamment les formations obligatoires, les performances du personnel et la mise a jour des conges.• Rediger la correspondance generale ou administrative sur la base d'instructions, finaliser la correspondance/les rapports pour input de la hierarchie et signature/approbation ;• Creer et/ou maintenir des systemes de classement logiquement compiles, formates et assembles de maniere a faciliter le travail de l'Administration, et ce en etroite collaboration avec d'autres membres du personnel, examen continu du systeme de classement pour s'assurer que l'information est a jour et est utilisee de facon efficace et efficiente ; Autres taches• Veiller a combler les besoins en fournitures de bureau du charge des Operations.• Appuyer les unites support de l'administration.• S'acquitter de toutes autres taches et responsabilites connexes qui peuvent lui etre confiees selon les besoins du Bureau.

REQUIRED QUALIFICATIONS

Education

Essential: Essentielle : Etre titulaire d'un diplome de fin d'etudes secondairesavec une connaissance des procedures generales en matiere d'administration et en Ressources Humaines. Desirable: Desirable : licence (Bac 3) en Administration ou domaines connexes La formation dans les systemes de gestion des Nations Unies est un avantage, de meme que des competences averees en redaction

Experience

Essential: Essentielle : Avoir au moins 5 ans d'experience pertinente dans l'administration avec des connaissances en Ressources Humaines ou en financesou autre domaine connexe. Desirable: Desirable : Une experience pertinente a l'OMS ou une autre Agencedu systeme des Nations Unies est un atout. De meme, une experience dans l'utilisation d'Oracle ou d'autres systemes d'exploitation est un atout.

Skills

Le ou la titulaire du poste fera montre de maitrise ; actualisera ses connaissances sur l'utilisation de la bureautique moderne grace a des cours internes, a des formations en cours d'emploi ou a des activites d'autoformation. Il ou elle se tient au fait de l'evolution des procedures et des pratiques, des regles et des reglements, de la structure administrative du bureau pays, du groupe organique et de l'OMS, afin de pouvoir informer les autres membres et expliquer les procedures.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment Producing results

Use of Language Skills

Essential: Expert knowledge of French. Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XOF 9,320,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int - An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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