Executive Assistant, GS-5, Director's Office, UNICEF Supply Division, Copenhagen

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,143 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Executive Assistant (GS-5)

Director’s Office

UNICEF Supply Division

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication

The Director’s Office is responsible for monitoring UNICEF supply operations overall and achievement of results. Under the supervision of the Executive Manager, the position is responsible for providing administrative and secretarial support to the Director’s Office on a range of duties and projects, with a primary focus on supporting the Deputy Directors.

How can you make a difference?

Under the general supervision of the Executive Manager, the Executive Assistant is responsible for administrative and secretarial support to the Director’s Office (DO) on a range of duties and projects, including Vision and back-up responsibilities.

Summary of key functions/accountabilities:

• Takes responsibility for time management and scheduling for the Deputy Directors, with appropriate consultation as required. Effectively prioritizes and resolves conflicts and competing demands.
• Manages signatory books of the Deputy Directors and ensures that documents are properly filed.
• Supports the drafting of official correspondence, on behalf of the Deputy Directors
• Maintains the Supply Division planning calendars and responds to and coordinates requests for meeting and event approval.
• Plans and coordinates the engagements of the Deputy Directors, including duty travel, public appearances, and meetings with government officials, other partners and UNICEF staff. Liaises with relevant parties to arrange itineraries of field visits; prepares/collates briefing materials.

• Provides support for external and internal events and meetings coordinated by the Director’s Office.

• Support the updating of logs and effective archiving maintained by the Director’s Office

• Ensures coordinated and positive relations with other Supply Division Administrative Assistants, Management Team and other staff.
• Takes minutes, prepares routing correspondence and produces notes for the record and unofficial translations as required.
• Performs other duties as required.

To qualify as a champion for every child you will have…

Required:

• Secondary education.
• Five years of work experience in a secretarial and administrative function, preferably in an international environment.
• Fluency in English.
• Valid work permit and residency in Denmark at the time of submitting the application (Note that the selected candidate is responsible for obtaining any required extension of their residence permit as such an extension cannot be dependent on an employment with UNICEF).

Desirables:

• Formal advanced secretarial training.
• Experience in event coordination and working with protocol strongly desired.
• Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish).
• Proficiency in Danish.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results. The functional competencies required for this post are….

Core Values attributes

• Care
• Respect
• Integrity
• Trust
• Accountability

Core competencies skills

• Builds and maintains partnerships

• Demonstrates self-awareness and ethical awareness

• Drive to achieve results for impact

• Innovates and embraces change
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others

Functional Competencies:

• Analyzing (1)
• Learning and Researching (1)
• Planning and Organizing (1)
• Following Instructions and Procedures (1)

To view our competency framework, please click here: https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf

https://www.unicef.org/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNICEF is committed to promote the protection and safeguarding of all children.

Remarks

This vacancy notice may be used to fill similar positions within the same functional area at the same level (GS-5).

The closing date is 28 February 2021. Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php. Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted.

Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at [email protected].

Visit us at www.unicef.org/supply/