Event Production and Organization Coordinator (National Individual Consultant)

Consultant Communications & PR

Overview

Support UNICEF in organizing an event for its 80th anniversary.

You have:

• 5+ years in end-to-end live event production (concerts, public events, live shows) with demonstrable portfolio
• Proven show calling and multi-vendor technical production leadership
• Substantial experience in artist/band coordination, rehearsal planning, and backstage/FOH operations
• Experience working with brand-aligned events and sponsor/partner deliverables
• Ability to perform under pressure and manage time effectively and efficiently is an asset
• Excellent stakeholder management and communication
• Proficiency with project management and collaborative tools; disciplined document versioning and approvals management
• High attention to detail; problem solving; commitment to inclusion, accessibility, sustainability, and ethical conduct
• Fluent in English

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, advocacy and operations. In doing so, UNICEF establishes, promotes and nurtures partnerships with a broad spectrum of national and international partners, most notably Government and its institutions.

Assignment background

This year marks a historic milestone for UNICEF: the 80th anniversary of the organization’s founding and 80 years of its work in Croatia. UNICEF aims to reinforce its continued relevance as a vital and forward-looking organization that supports children and families in Croatia and in the world. The anniversary serves to strengthen brand and emotional connection with the public, while showcasing eight decades of impact across health, education, child protection, and social inclusion. The celebration of this important anniversary will be focused on a series of communication activities throughout 2026, culminating in an event planned for the end of the year.

How can you make a difference?

UNICEF Office for Croatia is looking for an Event Production and Organization Coordinator to support UNICEF Croatia in the organization of an event to celebrate UNICEF's 80th anniversary, through production and organizational services, ensuring seamless coordination between venue, partners, technical teams, and UNICEF stakeholders.

The consultancy service will be delivered under the overall coordination, management and technical guidance of of the Communication Section Head.

So, if you have extensive experience and proven track record in delivering large-scale, high-profile events and understanding of the music industry we invite you to apply for this job opportunity.

Scope of Work/Objectives:

Under the overall coordination, management and technical guidance of UNICEF staff, the consultant is expected to:

• Support UNICEF with overall project planning and timeline, including a communication plan, budget projection, and reporting framework.
• Handle venue-related tasks, including contract details, compliance with technical and safety standards, and management of access, permits, and accreditation.
• Coordinate with key participants and their teams, including outreach, schedules, technical needs, onsite support, hospitality, and all related logistics.
• Oversee technical production, prepare technical documentation, liaise with technical teams and vendors, and lead show calling during the event.
• Manage coordination with UNICEF, sponsors, and partners for branding, hospitality, content integration, and support for promotion and media activities.
• Supervise event-day operations, including show execution, audience flow and safety, risk management, and any other related tasks requested by the organizers.

Assignment duration****: Through 31 December 2026.

To qualify as an advocate for every child you will need to possess the required knowledge, skills and expertise:

• 5+ years in end-to-end live event production (concerts, public events, live shows) with demonstrable portfolio ‑to‑end live event production (concerts, public events, live shows) with demonstrable portfolio

• Proven show calling and multi‑vendor technical production leadership

• Substantial experience in artist/band coordination, rehearsal planning, and backstage/FOH operations

• Experience working with brand-aligned events and sponsor/partner deliverables ‑aligned events and sponsor/partner deliverables

• Ability to perform under pressure and manage time effectively and efficiently is an asset

• Excellent stakeholder management and communication.

• Proficiency with project management and collaborative tools; disciplined document versioning and approvals management

• High attention to detail; problem solving; commitment to inclusion, accessibility, sustainability, and ethical conduct

• Fluent in English

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, Sustainability (CRITAS) and core competencies:

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Innovates and embraces change
• Drive to achieve results for impact
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others.

To view our competency framework, please visit here.

What to submit?

1. Cover letter and CV
2. Complete application in TMS system
3. Financial proposal in EUR (tax inclusive)

Payment terms:

Payment will be processed in 4 instalments upon satisfactory completion of tasks listed under the Scope of Work/Objectives.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.

According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

Remarks:

Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

Payment of professional fees will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors.

Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible for ensuring that the visa (if applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, program delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

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Potential interview questions

Added 3 months ago - Updated 3 months ago - Source: unicef.org