Driver/Administrative Clerk

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The Human Rights Adviser presence was established in Moldova in 2008. It presently consists of 13 staff. Following the break-out of war in Ukraine in February 2022, OHCHR in Moldova started to conduct protection monitoring to understand needs of refugees, including of most vulnerable, to feed this information to the humanitarian infrastructure for appropriate responses. OHCHR, since the break-out of war and refugee influx in the country, has been engaged in mainstreaming human rights in the humanitarian response. In June 2023, OHCHR will start the implementation of a 12-months protection monitoring project aiming at improving the protective environment and the equal access to services for refugees with specific needs and the most vulnerable host community members. With the overall aim to ensure effective Programme implementation, OHCHR plans to hire a Driver/Administrative Clerk, based in Chisinau, Moldova to support the work of the OHCHR country team.

Under the guidance of the Human Rights Adviser, the direct supervision of the Administrative and Finance Associate, the incumbent assists in the implementation of the project through a range of actions, including driving and administrative support. The employee applies and promotes a client-oriented approach consistent with OHCHR rules and regulations.

The incumbent is expected to exercise full compliance with OHCHR programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Car maintenance and driving • Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc. • Ensures proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and reports to the Administrative and Finance Associate; • Provide reliable and safe driving services: • Drive vehicles for the transport of OHCHR staff and visitors; • Delivery/collection of mail, documents, cargo, pouch and other items; • Meeting official personnel and visitors at the airport including arranging visa and customs formalities when required; • Ensure safe and timely driving for field trips in- or out-side the country; • Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle; • Ensure that all relevant OHCHR rules and regulations are met if involved in an accident.

Clerical duties • Provide support to the Administrative and Finance Associate/Programme team in performing registry-related duties, such as photocopying and archiving correspondence/project files; • Deliver the project correspondence/material, mails and project documents; • Provide logistical support to Administrative and Finance Associate/Programme team for the organization and preparation of workshops, meetings and events, travel and accommodation arrangements for project personnel/consultants; • Assist Administrative and Finance Associate in obtaining quotations for vehicle repairs/servicing; • Ensures office space meets security requirements; • Perform minor renovation works in the office space; • Other duties as assigned. • Maintain office equipment and manage office stationery supplies; • Provide general efficient receptionist and information services; • Draft and translate correspondence, when needed;
• Compile, copy and distribute all project reports; • Conduct other related tasks as requested.

• Professionalism: demonstrated understanding of operations relevant to OHCHR; technical capabilities or knowledge relevant or transferrable to OHCHR procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards OHCHR’s mission and vision, as well as to the UN Core Values.

the position of driver (up to) or at least 2 years of experience as a driver with Bachelor’ s degree. • safe driving record; • experience in administrative/clerical work; • previous experience working in an international organization or driving senior-level officials is an advantage; • experience in minor vehicle repair is an advantage; • experience in the usage of computers and office software packages (MS Word, Excel) • experience in handling various office equipment an advantage. • Knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian, or sign language is an asset. • University Degree in Technical Sciences is an advantage.

According to the country analysis at the World Bank, the Republic of Moldova remains among the poorest countries in Europe. More information about the country is available here: https://www.worldbank.org/en/country/moldova/overview. The Republic of Moldova has a population of 2,6 million (2022) and is bordered by Ukraine to the north, east, and south and shares a direct border with Romania. On 23 June 2022, the European Council granted European Union Candidate status to Moldova.

Chisinau, the capital of Moldova, is the largest and well-developed city, located in the middle of the country. The city has a high degree of security, lots of parks, lakes and nice places with affordable restaurants and coffee places. It offers a diverse range of accommodation with properly working utilities. The public transport is cheap and accessible, but during the rush hours the city has problems with the traffic due to high number of cars. Taxi service is also available and can be ordered through the phone and mobile applications. The city has a lot of shops and several malls with a good selection of products. The Internet and mobile operators are not expensive and running with a good quality of the connection. There are public hospitals, laboratories, and private clinics, depending on the budget and needs.

Moldova is a unique country and OHCHR is a unique organisation. It provides for an interesting and enriching environment, but also requires a mature level of cultural awareness, as well as more stamina and commitment than elsewhere.

UN Volunteer entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:

Please note that the amounts can vary according to fluctuations of the monthly post adjustment.

Monthly Living Allowance (Per month): MDL 11613.58 Entry lump sum (one-time payment): USD 400 Exit allowance (for each month served, paid on completion of contract): MDL 1209.74 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days