Department Manager, Office of the VP, GPPS/IPP

Donor relations & Fundraising

Overview

Provide operational and administrative support to VP of IPP and GPPS departments.

You have:

• Minimum 3 years of full-time professional work experience, with at least 2 years of experience working as an Executive Assistant to senior leadership or in a comparable role
• 3 years’ experience/knowledge required
• Fluency in English is required; proficiency in French, Spanish, or Arabic is a plus
• Must be able to work on-site in NYC office (vaccination required)

The International Rescue Committee (IRC) is seeking a proactive, organized, and hard-working self-starter to provide high quality operations and administrative support to the office of the Vice President of two critical fundraising departments: International Philanthropy and Partnerships (IPP), a team of global fundraisers who drive more than 50% of the organization’s total private-sector revenue, from partners including corporations, foundations, and other innovative funding streams; and Global Partnerships and Philanthropy Services (GPPS), a team of functional specialists also based around the world, which provides all elements of cultivation, support, and stewardship to high-value partners with specialized functions such as prospect research, workplace giving, field experience, shared-value partnerships, and digital partnerships innovation.

Since its inception in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. This role is responsible for running a diverse and critical range of administrative, logistical and management services for the IPP and GPPS departments, which ultimately raise the resources we need to serve our clients. The Department Manager reports to the Director for Strategic Planning and Operations, supports the Vice President, works closely with colleagues across the globe, and liaises with external parties. Working in the VP office will expose this candidate to the whole spectrum of administration, fundraising, and partnership support conducted by these two large and hard-working global teams.

The ideal candidate has direct experience working in a support role for a senior leader in a complex organization. They will also have excellent time management and interpersonal skills and will demonstrate passion for the IRC's mission and dedication to the organization's diversity, equity, and inclusion values.

Major Responsibilities:

• Lead the daily workflow of the VP IPP/GPPS, including scheduling, handling appointments, and streamlining emails and successful engagement with the team, donors/partners as well as the wider organization.

• Coordinate the preparation of meeting materials and reports for the VP IPP/GPPS, including proactive requests from colleagues, assembly of materials, and light research when needed.

• Conceptualize and coordinate domestic and international travel as needed, including travel briefs, program meetings, flight, accommodation, visa application, ground transportation and general logistics related to travel

• Handle, review and submit expense reports, purchase orders, vendor contract payments and other finance transactions under the direct purview of the VP. Support department-wide rollout of systems and processes related to expensing.

• Act as central communications point for the Director IPP/GPPS to ensure a cohesive department culture by designing, developing and implementing effective communication strategies and communicating regularly with relevant staff.

• Coordinate internally and with other departments to plan leadership and staff meetings and organization-wide activities to promote a positive work culture and encourage interaction within and across teams

• Work with Director and Officer IPP/GPPS on team off-sites, meetings, presentations. This includes presentations, preparation, logistics and more.

• Perform other job-related duties, as assigned.

• Maintains a technology supplies database for the entire department.

Key Working Relationships:

Position Reports to: Director, Strategic Planning and Operations (IPP/GPPS), with dotted line to Vice President, IPP/GPPS

Job Requirements:

Education: 3 years’ experience/knowledge

Must be able to work on-site in NYC office (vaccination required)

Work Experience:

• Minimum: Minimum 3 years of full-time professional work experience, with at least 2 years of experience working as an Executive Assistant to senior leadership or in a comparable role

Demonstrated Skills and Competencies:

Minimum:

• Ability to communicate and collaborate with tact and diplomacy, both orally and in writing

• Ability to organize, plan, schedule, resolve/balance priorities and meet deadlines

• Excellent presentation and meeting arrangement skills - a good understanding of how to build high impact settings

• Service-orientation and flexibility, dedication to help and support in a fast-paced, constantly evolving environment

• Strong interpersonal skills, with ability to maintain positive working relationships at all levels

• Ability to take initiative, function independently and navigate ambiguity

• Strong attention to detail, excellent discretion, judgment, tact, initiative, creativity, critical thinking, organizational skills, and self-motivation

• Interest in the humanitarian sector and the IRC’s mission

• Strong computer proficiency in Microsoft Word, Excel, Power Point and Outlook. Adept at learning new technology platforms.

Language Skills: English (fluent); French, Spanish, or Arabic is a plus

Working Environment: This role requires working remotely part time (i.e., telecommuting). Applicants will need a home or alternate workspace where they can effectively complete their work during regularly scheduled hours.

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Commitment to Diversity and Inclusivity:

IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Gender Equality:

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Professional Standards:

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits:

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: rescue.org