Data Management Analyst

Volunteering Admin Logistics & Procurement IT & Telecom

Overview

Assist in the development of data management solutions for health procurement.

You have:

• Proven record of developing SharePoint Power Automate solutions.
• Solid understanding of data integrity in terms of potential and weaknesses.
• High degree of autonomy and personal initiative.
• Effective organizational and problem-solving skills.
• Proven interpersonal skills for effective communication.
• Ability to operate independently in challenging environments.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The national and international health landscapes are rapidly changing, and new health initiatives are emerging and bring to light pressing challenges connected with health systems strengthening including, health procurement and supply management that require a new modus operandi to optimize UNDP’s investments into global health. It brings also new requirements from countries more particularly for noncommunicable diseases in addition to communicable diseases.

UNDP manages the UN’s largest procurement operation, procuring over US $3 billion worth of goods and services each year, and ensuring that developing countries have access to life-saving medicines, emergency relief supplies and a host of other needed items. GFPHST in close collaboration with the Office of Procurement provides direct support to country offices to purchase health products through transparent purchasing processes that provide the best value for money. Doing health products procurement requires specific expertise to screen the product lists received and check the offers received to ensure conformity with the specifications and quality requirements for health products of the organization.

Under the direct supervision of the Data Management Analyst, the UN Volunteer will undertake the following tasks: • Assist in development of interactive and user-friendly delivery tracking tools for all GPSD Health clients. • Migration of databases and tracking sheets from previous platform to SharePoint. • Assist in updating the internal database on procurement transactions based on the information received from Country Offices, Quality Assurance, ERP system and ongoing transactions, with the list of eligible suppliers and related information. • Liaise with UNDP Country Offices to ensure timely update of tracking tools to support smooth (trouble free) delivery of required goods and services. • Maintain updated database of suppliers and suppliers’ key performance indicators up to date (KPI) and provide regular consolidated reports enabling informed decision making and identification of sourcing strategies. • Assist in compiling and analysis of historical data and forecasts of pharmaceuticals and non-pharmaceutical health products.

• Develop demand projections for health products to be shared with UNDP suppliers.
• Contribute to the development and maintenance of health procurement dashboards. • Support the team with the optimization and maintenance of the filing system in SharePoint, and Outlook. • Follow up with different suppliers/Long term agreement (TA) holders on timely submission of periodic reports. • Support production and update information products such as maps, charts, and infographics to promote the work of GPSD Health providing health procurement support services. • Supports identification, data collection and implementation of sustainability practices in health procurement and communication of results among internal and external stakeholders. • Ensure consistency in data integrity throughout the data management process. • Update and maintain all Health Procurement FAQ lists. • Perform any other tasks delegated by the Supervisor.

Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.

Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;

Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary.

Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

dealing with data management/analysis using Excel, SharePoint, Power BI and Oracle. • Proven record of developing SharePoint Power Automate solutions. • Demonstrated solid understanding of data integrity in terms of potential and weaknesses as well as proven ability to understand what the data mean to the organization i.e. business intelligence.

The UN Volunteer will be responsible for arranging for his/her own housing, transport, and other living essentials.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:

Please note that the amounts can vary according to fluctuations of the monthly post adjustment.

Monthly Living Allowance (Per month): USD 3272.48 Entry lump sum (one-time payment): USD 4000 Accommodation Supplement (Per month): USD 644.41 Exit allowance (for each month served, paid on completion of contract): USD 225 Family allowance: $250 per month for one dependent. $450 per month for two or more dependents Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: unv.org