Data Clerk

Job Description

Under the direct supervision of the Medical Officer and the HMIS Officer, the data clerk is responsible for expediting data collection and entry while ensuring accuracy of data and submitting to the HMIS Officer for further compilation, analysis, and reporting. S/He is expected to update the comprehensive Online Management effectiveness tool (COMET), ONA and COMCARE system regularly as needed.

KEY RESPONSIBILITIES

- Under the direct supervision of the Medical Officer, work closely with the HMIS Officer & the IRC Health staff in managing the Health Facility database - With the support of the Medical Officer, submit Weekly and monthly HMIS reports to the HMIS officer - Cross check the data with the registers for accuracy before submitting the reports - Conducting monthly review of registers and forms from the health facilities to ensure accuracy and quality before data is submitted. - Liaise with the various health service units (OPD, EPI, ANC/PNC, and pharmacy) to get accurate data in a timely manner - Ensure that the health facility data is always kept up to date while liaising with the HMIS Officer in case of any errors identified - With the support of HMIS officer, support the Medical Officer to monitor the project indicators against facility work plans - Participate in assessments/surveys and routine collection of field data - Develop and maintain an accurate filing system of project records - Carry out data triangulation and validation at facility level and generate HMIS tools’ requirement on monthly bases and share the same with the Medical Officer and HMIS Officer - Ensure that all data related to indicators for all respective health and nutrition program grants is configured appropriately into COMET/DHIS2/ONA systems. - Conduct on-site routine data quality audits at facility and community levels adhering to data quality audit guidelines - Cary out any other duties assigned by the supervisor

Qualifications

- A technical degree or equivalent - additional relevant work experience may substitute for education. - At least 2 years of hands-on experience in data entry and analysis with an international non-governmental organization. - Familiarity with Health Management Information System (HMIS) and the DHIS - Good computer skills in MS Office, especially Excel; and Word – with experience in analyzing data. - Basic proficiency and experience with mobile data collection such as Kobo, CommCare, ODK Collect is an added advantage - Ability to rapidly analyze and integrate diverse information from varied sources; - Self-motivated and pro-active attitude with good organization, planning, and analytic skills, including prioritizing work, multi-tasking and attention to detail. - Flexibility and ability to work under pressure and in constantly evolving work environments; - Demonstrated analytical, systematic-thinking, and problem-solving skills are definite assets; - A strong understanding of accountability and proven ability to build Client Feedback Systems - Must be a good team player with a proven track record of good interpersonal relations - Commitment to Continuous Learning - Willingness to keep abreast of new developments - Fluent in English and Somali

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce

including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.