Data Clerk

Work Arrangement:

Job Description

Organization Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving are and life changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC has been working in Uganda since 1998 supporting nationals, refugees and various institutions in the country notably the government, community-based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in Kitgum, and Moroto. Given the recent conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi refugee settlement in Yumbe District and in Arua District; the IRC is one of the first responders to this emergency.

Job Overview

Under the guidance and supervision of the Senior Monitoring, Evaluation, Accountability and Learning Officer, the Data clerk will play a critical role in ensuring smooth data flow, accurate records management, and high-quality data collection at the health facility.

Duties and Responsibilities

• Providing smooth flow and access to information through records management for action and decision making.

• Ensure the use of standard MoH/Donor data tools and reporting Forms.

• Facilitate smooth flow and access to information through records management for action and decision making.

• S/he will record data, provide guidance on data recording, compilation, use, reporting and management.

• S/he will produce and submit Periodic health activity reports and foster high standards and practices for quality data collection and analysis. Enable accountability to clients, partners, and donors.

• Implement and support MEAL system and approaches at the Facility and foster learning.

Monitoring and Evaluation

•Collaborate with MEAL and non-MEAL staff at the Facility level to ensure that data is collected, compiled, checked for its quality and completeness in compliance with IRC and donors’ standards for data quality.

•Undertake regular analysis of facility data and work closely with program officers and senior MEAL Officer to facilitate decision-making for real-time program adaptation.

•Produce quality reports and update facility dashboards with key findings that foster learning and decision-making.

•Ensure availability and use of Standard/revised HMIS/HIS data tools at all departments of the health facility.

•Providing guidance on use of the HMIS/HIS data tools to ensure completeness, consistency.

•Ensure proper storage/filling of reports/forms in designated places.

•Requisitions for registers/ tools and ensuring that they are in constant supply and proper use.

•Register all patients, classify/tally and summarize the data according to the acceptable reporting formats.

•He/she will participate in data cleaning and DQA activities.

•Register all patients, classify/tally and summarize the data according to the acceptable reporting formats.

•Promptly provide data on notifiable/integrated disease surveillance and response.

•Provide feedback to the facility staff on health service provision for decision making.

•Imparting knowledge and skills to staff by organizing CME sessions, mentorships, and review meetings on data management.

•Participate in capacity building activities (Trainings, Orientations, Mentorship, meetings etc).

•Adhering to Professional Code of Conduct and Ethics.

•Perform any other duties as assigned by the supervisor.

Accountability

•Work in close collaboration with the Senior MEAL officer, MEAL Manager and the project team, to support the documentation of client feedback and follow up on issues raised by clients to close the feedback loop.

•Identify, document, and share client feedback to improve services and results for our clients.

•Maintain an updated Client feedback registry/database through routine entry of feedback data into the online client Feedback Registry (CFR).

•Working closely with the Senior MEAL Officer, he/she will lead Facility discussions on development and implementation of action plans resulting from the review and analysis of client feedback data.

Learning.

•Document and share learning through Facility performance reviews, data use meetings – ensure requirements, lessons learned, data trends and best practices for products, events, and other knowledge management activities are clearly documented and shared on a regular basis (monthly), this is through data collection and sharing.

•The incumbent will analyze and present performance data (on facility boards) for key program indicators monthly to inform decision making and learning at facility level.

Communication/Reporting

•Provide regular feedback to the Senior MEAL Officer on activity implementation at the health facility.

•Prepare and timely submit daily, weekly, and monthly data from all facility departments for making reports.

•Participate in the development and implementation of program work plans.

Qualifications

•Diploma in medical records and Health Management Information System from a recognized, licensed, and accredited institution, Computer literate in MS Office Applications with at least one year of progressive experience in health record management –Essential.

•Minimum 2-years work experience in a busy health setting.

•Applied Knowledge in use of HMIS/HIS data tools.

•Excellent communication and interpersonal skills.

•Ability to completely record, accurately compile and produce timely reports.

•Ability to work in hardship areas (previous experience in a camp setting will be an added advantage).

•Flexible and able to work with team in a dynamic and diverse environment.

•Good standard of spoken and written English Language.

•Ability to speak any of the languages spoken in the refugee settlement is an added advantage.

Please note: Applications will be reviewed on rolling basis.

Deadline for receiving applications is 13th June 2024.

Professional Standards

IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.