CPC Knowledge Management Specialist

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

The CPC knowledge specialist will work in a unit of 15 people, alongside the CPC Chairs and associates and the secretariat members. The primary focus of the unit is running the Review Committees which reviews the award of all contracts in UNOPS over a certain value - including certain non-staff contracts - plus asset disposal and write-off requests. The CPC knowledge specialist will be responsible for managing knowledge of the unit and the unit’s secretariat.

Functional Responsibilities

Under the direct supervision of the unit manager (CPC), the CPC knowledge management specialist shall be responsible for the following:

• Develop and coordinate the knowledge management function of the CPC unit.
• Manage the CPC secretariat team

Knowledge Management

Knowledge Capture and Organization:

• Design and implement systems for collecting, storing, and categorizing procurement knowledge, including documents, reports, best practices, lessons learned, and other relevant information gained from CPC submissions and reviews

• Ensure the quality and accuracy of information in knowledge repositories.

  Knowledge Sharing and Dissemination:

• Facilitate knowledge sharing initiatives to encourage collaboration and information exchange among units across UNOPS.

• Establish platforms and channels (e.g., intranet, knowledge bases,) to disseminate CPC knowledge effectively.

  Knowledge Retrieval and Accessibility:

• Implement search tools and methodologies to enable easy access to relevant knowledge assets.

• Monitor and improve knowledge retrieval processes.

Monitor and Evaluate Knowledge Management Efforts:

• Establish key performance indicators (KPIs) to measure the effectiveness of knowledge management initiatives.
• Regularly assess the impact of knowledge management efforts and make recommendations for improvement.

Collaborative Projects and Innovation:

• Collaborate with teams across UNOPS to incorporate knowledge management principles into project planning and execution.
• Facilitate the use of lessons learned to drive innovation and continuous improvement

Corporate Function and Service

• CPC focal point for all BOA and other audit inquiries.
• Team lead on all data and ad hoc requests.

CPC Secretariat Management

• Manage a team of two assistants
• Ensure weekly routine meetings are adhered to
• Ensure minutes of meetings are shared with submitting units
• Organise quarterly briefing minutes with UNOPS regions
• Coordinate knowledge sharing with HQ units
• Organise training sessions with various stakeholders
• Maintain updated units reporting data and KPI
• Manage the CPC budget

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

a. Education

• A first-level university degree (Bachelor’s Degree) is required. An Advanced University Degree (Master’s or higher) is desirable and may compensate for some of the required years of experience.

b. Work Experience

• A minimum of seven (7) years of relevant experience (with a First Level University Degree), or five (5) years (with Masters degree or higher) is required in procurement, and/or knowledge management or a related discipline
• A good understanding of UNOPS procurement processes, its role and mandates preferably with associated experience.

c. Languages

• Fluency in English,
• Knowledge of another official UN language is an asset.

Contract type, level and duration

Contract type: International ICA

Contract level: IICA2, ICS10 Contract duration: One year, renewable subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.