Description

Heifer International

Non-US Job Description

January 23, 2023

Job Title: Country Director’s Assistant and HR Officer

Position Number: 222055

New or Refill: Refill

Core position: Yes No

Salary Grade: 3

Division/Dept.: Programs/Asia

Dept. #/Subproject WO: NP0/ HINP20

Reports to: Country Director

Supervisor POSNO: 222051

Supervisor RESNO/Name: Tirtha Regmi

Supervision: Employees Yes No | Volunteers Yes No

Location: Nepal Country Office

Relocation Funds: Non-negotiable

Travel Required: Occasionally

Heifer International is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with some form of specially-abled****.

FUNCTION:

To serve as the Country Director’s Assistant and HR officer of the HPI Nepal Program in accordance with HPI objectives, policies, and procedures. Provide efficient administrative and logistical assistance to Country Director to ensure professional daily operations. Collaborate with other teams for consistency. Offer day-to-day HR and administrative support for the HPI Nepal Program to manage HR operations.

RESPONSIBILITIES AND DELIVERABLES****:

Manage day-to-day operations of the Executive Office (50%)

• Assist the Country Director in preparing official correspondence and reviewing priority communications
• Prepare and maintain timesheets and travel approvals for the Country Director
• Maintain an accurate and current calendar for the Country Director including scheduling of internal and external meetings
• Provide secretarial services as needed
• Prepare correspondence, reports and other materials as requested by CD
• Coordinate with the Country Director's supervision of direct reports
• Serve as a liaison for the management team, including preparing agenda and minutes of management meetings
• Coordinate with the Country Director's supervision of direct reports
• Coordinate and/or facilitate arrangements of travel, meetings, conferences and training workshops, including local transportation for CD.

Assist in managing human resources within the organization, providing support in various aspects of HR management (50%)

• Support HR manager in employee performance management including, ensuring timeliness and correctness of annual employee performance evaluations

· Support in the recruitment process (vacancy announcements managing interviews, providing orientation etc).

· Assist the HR Manager with generalist HR matters,

· provide support to HR Manager about employee performance, conduct and absence management.

· Maintain the HR filing system and correspondence including employee contact information, personnel files, and other employee information.

· Support for the report on Timesheet of Country Staff every month

· Keep records of Travel Authorizations and staff mobility for international travel.

· Facilitate international visits by handling bookings, reservations, and necessary arrangements

• Assist staff in obtaining visas and required documents for international travel.
• Provide other services as instructed by HR and Logistics Manager

QUALIFICATIONS AND SKILLS:

• Bachelor's or from a recognized university in Business Administration, Human Resource, or a related field plus a minimum of three (3) years’ experience in a similar context is required.
• Other job-related education and/or experience may be substituted for all or part of these basic requirements

ESSENTIAL COMPETENCIES:

• Self-reliance and the capability to autonomously manage various tasks and meet set deadlines
• Ability to prepare and present documents in a well-designed and attractive format with superior attention to detail

• Competence in handling sensitive information and ensuring its confidentiality

• Proficiency with Microsoft Office package, internet browsing, and other relevant technologies.

• Constant sitting, standing and walking, with occasional bending and lifting; may work at a computer for extended periods of time.
• Willingness to work with a flexible schedule
• Willingness to extensively travel to rural areas
• Able to effectively promote Heifer’s mission, values, and objectives
• Demonstrated sensitivity in interactions with individuals from diverse cultural backgrounds and belief systems, as well as a commitment to promoting gender equity

How to apply:

A Cover letter mentioning expected salary along with application form (download from www.heifernepal.org), latest curriculum-vitae, a recent passport size photograph, a copy of Nepali citizenship certificate should be submitted at the following address by 8 February 2024. For details of Job Description please visit our website http://www.heifernepal.org. Please Indicate the position that you are applying for.

Only short-listed candidates will be invited for the interview. Telephone enquiries will not be entertained.

Heifer International Nepal

Hattiban, Lalitpur-15

P.O. Box: 6043, Kathmandu

Email: [email protected]