Coordination Officer, UNV Field Office

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is with family (ENTEBBE)

Under the direct supervision of the UNV Programme Manager (PM), the duties of the Coordination Officer will include but are not limited to the following:

• Facilitate and coordinate the integration process of MONUSCO and Agencies components of the Field Unit; • Provide management support to the PM in activities such as UNVs annual appraisals (VPA), VRA and contract renewals; • Coordinate the mobilization and recruitment of volunteers in collaboration with UNV HQ and all sections of the mission; including communication and updates to UNV PM and section chiefs / hiring managers; • Coordinate the arrival and check-in of newly recruited UN Volunteers and update the related online systems and tools; • Coordinate the check-out and departure of outgoing UN Volunteers, and update the related online systems and tools; • Support UNV PM during the budgeting and staffing exercise for the UNV component of the mission, including communication to sections, Budget Office, UNV HQ and volunteers; • Ensure information flow between UNV PM and UN Volunteers regarding all activities; • Act as focal point for inquires about redeployment, local working and security conditions, accommodation issues, and all matters related to the Conditions of Service; • Process and maintain records of re-deployment, transfers and temporary duty assignments (TDY) for all UN Volunteers; • Oversee approval of UN Volunteer leave requests and reports; monitor attendance; • Ensure that monthly volunteer statistics and post data reports are sent to UNV PM and to UNV HQ; • Support, in coordination with the UNV PM and the UNV Programme Officer (PO), the planning and preparation of UNV HQ field monitoring visits; • Plan and participate to field missions outside Goma; • Ensure effective coordination and logistical support in collaboration with the Public Information Officer for volunteer advocacy and social activities; • Ensure proper and timely information flow to volunteers regarding policies, changes and developments in relation to volunteers’ administration & management (UNV COS and Mission Policies). • Assist the Finance Officer with payroll activities, entries and queries. • Facilitate detailed briefing sessions for new recruits; • Any other duties as requested by the supervisor.

Accountability, Adaptability and Flexibility, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Coordination, administration and in support to management. Previous experience as a volunteer and/or previous DPKO experience, preferably in a developing country and within a UNV Field Unit, would be a strong asset.

As Uganda’s main international airport is located in Entebbe, it is the most common entry point into Uganda for international travellers, with direct connections to/from Addis Ababa, Amsterdam, Brussels, Cairo, Dar-es-Salaam, Dubai, Johannesburg, Juba, Kigali, Kinshasa, London, Nairobi and other destinations. Entebbe is currently under Security Level 2, which is the warning and preparation stage to make sure that subsequent levels can be implemented smoothly (e.g. establishment of a coordination centre). The Security Management Team (SMT) and other entities that are part of the security management/assessment system (e.g. wardens) meet regularly in order to monitor the security situation and to make preparations for subsequent stages. Security section and the Department of Safety and Security regularly informs all UN personnel and conducts briefings upon arrival to sensitize newcomers and updates on latest political and social developments. There is a Level 1 clinic on the Entebbe Support Base and there are several UN-cleared private hospitals in Kampala. Certain vaccinations are mandatory for UN personnel to enter Uganda, including yellow fever. It is possible that you be asked to provide proof of some/all of the vaccinations at Entebbe International Airport, though it is unlikely. Despite this, all UN Volunteers must ensure that they are up-to-date with appropriate vaccinations, and that these are clearly and properly endorsed in the yellow International Certificate of Vaccination. Entebbe has been declared a family duty station for all UN personnel as of 1 July 2011. International schools and recreational facilities are available in Kampala and partly in Entebbe as well as markets and supermarkets .Upon arrival, the UNV Support Office will book temporary accommodation for the first few nights at the UN Volunteer’s expense (SIG is foreseen to this end), which can be extended or not at the UN Volunteer’s discretion until permanent accommodation is secured. Permanent accommodation can be found in Entebbe ranging between 500 and 800 US$ depending on size and location. Various mobile phone companies operate in Uganda. SIM and top-up cards are widely available. UN personnel also have access to office internet and phone connections (including a PIN code that can be used for personal calls on a cost recovery basis). Upon arrival a bank account has to be opened with a local partner bank (Barclays) in order to receive SIG and regular VLA payments. ATMs for major international cards are available in Entebbe and Kampala.