Contracts Officer, P2, Copenhagen, Denmark

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 103,732 USD and 140,894 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Contracts Officer, P2, Temporary Appointment (364 days), Post #123312 Immunization Technology Center Supply Division, Copenhagen, Denmark

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

Job organizational context: The Contracts Officer is to be used in small size Country Offices (CO), in larger size Country Offices or Head Quarters, where the role is part of a larger Procurement and Supply structure.

Under the general guidance of the Contracts Specialist, in the Cold Chain Unit (CCU) and under the Immunization Technology Centre (ITC) of Supply Division, provides and executes procurement in accordance with the UNICEF Rules and Regulations. For Cold Chain Equipment (CCE), and related services, develops and implements procurement strategies including proposing methods of purchase. Among the Contracts Officer tasks and responsibilities, the focus is on guaranteeing an uninterrupted, sustainable supply of affordable, quality CCE. Incorporation of innovation opportunities and engagement in project implementation of CCE is a priority area, to be implemented in coordination with complex partnerships and global health programmes.

Summary of key functions/accountabilities:

1. Uninterrupted supply of cold chain equipment
2. Collaboration with internal and external partners
3. Compliance, product acceptability and supplier performance

1. Uninterrupted supply of Cold Chain Equipment and related services

• Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, Supply Procedures and Guidance Notes, and all other applicable procurement procedures.
• Manages procurement of equipment and related services; Provides inputs for the development of procurement strategies and market notes for complex commodities.
• Issues international tender invitations to acceptable suppliers, evaluates quotations, clarifies offers, and negotiates with suppliers as appropriate.
• Prepares and defends submissions to Contracts Review Committee. Establishes supply arrangements, Long Term Arrangements (LTA)/Direct Order LTAs.
• Conducts contracts management to ensure supplier compliance to LTA’s and purchase order terms and conditions. Interacts regularly with industry and performs supplier visits

2. Collaboration with internal and external partners

• Makes recommendations for finalization of purchases, ensuring product compliance with the World Health Organization (WHO) guidelines and requirements.
• Adjudicates offers in consultation with ITC Technical team and Quality Assurance (QA) center.
• Manages specific projects which may include procurement, evaluation or scale up. Transfers project ownership to COs and local partners by establishing mechanisms to handover contractual engagements. Ensures good understanding of roles and responsibilities by third parties to guarantee smooth implementation and project sustainability.
• Ensures timely and accurate reporting of procurement activities feeding into the ITC, Division and external partners monitoring tools.
• Works closely with Finance, Procurement Services and Data Unit providing procurement input and support to improvement initiatives: process optimization, and long-term forecasting etc.

3. Compliance, product acceptability and supplier performance

• Reviews and provides recommendations for Local Procurement by Field Offices.
• Reviews material specifications and requirements with ITCtechnical team and QA Centre to ensure completeness and appropriateness.
• In partnership with WHO and internally technical units and QA center, evaluates suppliers with respect to delivery performance, product acceptability, and commercial acceptability.
• Establishes work plans and priorities, monitors achievements and evaluates performance of support staff.
• Any other duties or assignments as requested by the supervisor.

ITC has experienced a higher demand for cold chain products and services, throughput value has tripled during the last five years and number of materials doubled, this brought an increase in workload, contract management complexity and overall handling of partner collaboration. The P2 Contract Officer is expected to successfully plan, manage and oversee the procurement of Cold Chain Equipment and related services, in response to the needs and expectations.

The incumbent will lead and supervise a team of procurement assistants, focusing on effective and efficient transactions execution and adherence to UNICEF’s rules and regulations.

To qualify as an advocate for every child you will have…

Education:

A completed First university degree (Bachelor’s Degree) in business administration, commerce or law or relevant technical field is required.

Work experience:

Minimum two (2) years of progressively responsible professional-level experience in areas of Supply Chain Management and Procurement is required.

Knowledge of worldwide procurement, contract negotiations and administration is required.

Experience in analytical work is required.

Language requirements:

Fluency in English is required.

Proficiency in another UN language is desirable.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

The core competencies required for this post are: 1) Builds and Maintains Partnerships 2) Demonstrates self-awareness and ethical awareness 3) Drive to achieve results for impact 4) Innovates and embraces change 5) Thinks and acts strategically 6) Manages ambiguity and complexity

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at: http://www.whed.net/

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Priority will be given to all the eligible candidates participating in UNICEF’s 2022 Mobility Exercise and Staff on Abolished post.