Contract Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is non-family (GOMA)

Under the direct supervision of the Contract Management Officer (CMO) the UN Volunteer will undertake the following tasks:

• Ensure that Contractors and UN comply with their obligations under the terms of the Contract;
• Prepare and draft the quarterly Contractor performance reports for the Contract Management Officer, UNHQ/Procurement Division, requisitioners and vendors;
• Day to day monitor the compliance with all operations of system contracts and procedure under assigned Contract Management Unit.
• Record and archive, in soft and hard copy, all correspondences and supporting documents related to contract functioning;
• Support the monitoring and analysis of contractual performance to ensure compliance with contract terms, schedules and cost objectives;
• Create and maintain databases related to the contract functioning;
• Timely dispatch of periodicals reports regarding the periodic performance review meeting and Contractor performance evaluation;
• Provide contract related data whenever required by stakeholders and auditors;
• When working with national staff, contracting partners, government representatives and other related stakeholders, the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;
• The UN Volunteer Contract Management Assistant may also be asked to assist and coordinate with the Welfare Unit on welfare and wellbeing activities as required.
• Performing any other related duties as may be required.

Professionalism Integrity Respect for diversity and gender Team work Communication

Business Administration and Supply Chain Management

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse. Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential. Accommodation is very expensive in both Kinshasa. Supermarkets exist in the large towns (e.g. Bukavu,), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative. All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma. Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis. The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad. In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.