Consultancy of a Temporary Project and Programme Assistant (United Nations Resident Coordinator Office)

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

The United Nations (UN) Namibia through its specialized agencies, funds and programmes work in collaboration with the Government of the Republic of Namibia (GRN) and Development Partners towards ending poverty, reduction of inequality and a path towards sustainable development.

UN Namibia has been a trusted partner to Namibia dating back to the time of independence. UN Namibia and its partners work together to catalyze political leadership and action, improve accountability, and use scarce resources more effectively. Partners work towards a common vision towards the achievement of Agenda 2030 in alignment of national development plans,

UN Namibia has proven to be highly successful, and the work of the Resident Coordinators Office (RCO) Namibia has become progressively more demanding, especially during the COVID pandemic, requiring additional support for coordination of communication, partnerships, and advocacy joint interventions. The purpose of this consultancy will be to specifically support products for joint initiatives in the areas of communication, partnerships, and advocacy for the remaining 5 months (August to December) 2021.

Duties and Responsibilities

Under the direct supervision of the UNIC Information Officer and the RCO Partnerships and Development Finance Officer, the consultant provides communication and advocacy project and programme support in knowledge management, communication support, administrative and logistic assistance, and services, under the overall oversight of the RCO Team Leader.

• Main areas of responsibility: Communication:
  • UN Newsletter
  • Formatting and proofreading of key documents.
  • Update UN Namibia webpage and social media handles
  • Research and draft concept notes or provide inputs accordingly.
• Partnerships:
  • Support Development Partners Forum: annual meeting and subgroups meetings
  • Support Buy Local/Grow Namibia Campaign
  • Support Other private sector campaigns.
  • Research and drafting of concept notes or inputs.
• Management and clerical support:
  • Support key virtual and physical attendance events
  • Update databases (communication and partnerships)
  • Provide secretarial support when required.

Expected Outputs and Deliverables:

Activities

Due Date

Deliverables

Payment

Communication: Support production of UN Newsletters: 5 monthly Newsletters

Communication: Update UN Namibia webpage and social media handles: weekly updated/ 5 months

Partnerships: Support other private sector campaigns.

20th December

Report with 5 Monthly Newsletter and summary of weekly updates; support to Entrepreneurship market.

20%

Partnerships: Support the Development

Partners Forum: annual meeting and subgroups meetings.

Support Buy Local/Grow Namibia Campaign

25th October

Report on support to Annual Development Partners Forum and subgroups meetings;

support to Launch of Green Fair

30%

25th September

Report on support to Buy Local/Grow

Namibia campaign

30%

• Communication:
  • Support other private sector campaigns.

15th August

Report with updated workplan and preliminary Newsletter model

20%

Competencies

• Knowledge of project management software, such as Smartsheet is desirable.
• Knowledge of UN Namibia/UN System rules, regulations, procedures, and systems is considered an asset.
• Knowledge of Agenda 2030 and Sustainable Development Goals and United Nations Partnership Framework (UNPAF 2019-2023).
• Must be able to work in a high-volume, changing environment on tight deadlines.

Required Skills and Experience

University-level Degree in Communication, Marketing or related social sciences or equivalent.

Experiences:

• Two (2) years of relevant administrative, programme or event assistant work experience.
• intermediate knowledge in the Microsoft Suite of Products (including MS Word, Excel, etc.) is required.
• Prior experience in working with large volumes of data (entry and management) highly desirable.
• Prior experience organizing meetings and events.
• Project management experience is desirable.

Language

Excellent command of the English language is required (writing, speaking, and comprehension)

Application process

• Applicants are requested to submit price offers indicating the total cost of the assignment (including daily fees). All application should be done via the online portal.
• UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals.
• Applications will be screened against qualifications and competencies specified above through a desk review.

How to apply:

To apply please access UNDP Jobs site http://jobs.undp.org.

Recommended Presentation of Offer;

• Completed Letter of Confirmation of Interest and Availability using the template provided by UNDP;
• Personal CV or a P11 Personal History form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the candidate and at least three (3) professional references;
• Brief description of approach to work/technical proposal of why the individual considers him/herself as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment (max 1 page).

Financial proposal:

Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided (based on the number of working days mentioned ToR.

Note:

• Please group all your documents into one (1) single PDF document as the system only allows uploading maximum one document.
• Qualified women and members of minorities are encouraged to apply;
• Incomplete applications will not be considered. Please make sure you have provided all requested materials.

Incomplete applications will be excluded from further consideration.

To view the full Terms of Reference (TOR) and download other submission documents, applicant should access the UNDP Procurement Notice site on the following direct link: https://procurement-notices.undp.org/view_notice.cfm?notice_id=80811