Communication and Coordination Analyst

Contract

This is a IPSA-9 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 2 years of experience, depending on education. More about IPSA-9 contracts.

Background

Job Purpose and Organizational Context

Since its establishment in 2004, the Joint UNDP-DPPA Programme on Building National Capacities for Conflict Prevention has been engaged in supporting national stakeholders and bridging the gap between political engagement and development assistance in pursuit of sustainable peace. In 2019, the Joint Programme started a new phase (programme document 2019-2023) of its engagement that seeks to further support the Member States to deepen their capacities and strengthen their systems and processes for conflict prevention.

At the centre of the Joint Programme’s efforts to achieve these goals is a cadre of over 110 international and national experts known as Peace and Development Advisors (hereafter PDAs). Based in 70 countries, PDAs are at the forefront of UN efforts to empower national stakeholders and strengthen mechanisms and capacities for inclusive dialogue, social cohesion, reconciliation, and national peace architectures. The range of countries to which PDAs are deployed varies considerably, some are deployed to countries emerging from conflict, others where violence is escalating, and others to countries where there is no violent conflict but underlying structural causes of conflict are present. PDAs are also deployed in countries where political and developmental challenges exist around issues related to elections and constitutional processes, exclusion and inequality, environment, climate change, and natural resource management.

The Joint Programme is leading diverse initiatives to strengthen knowledge exchange and learning in the area of conflict prevention and sustaining peace, to better communicate results and impact with external and internal audiences, and to facilitate structured exchanges amongst a growing community of peace and development practitioners. Some of these initiatives include online platforms such as the peace infrastructures portal and PDA MS Teams space, online and in-person learning events such as the PDA induction programme, PDA regional and global retreats, and thematic webinars. In this context, specific expertise to support efforts for communication and outreach, information-sharing, as well as planning and coordination of diverse initiatives including online/in-person events. Given the breadth of engagement of the Joint Programme, it is also imperative to ensure that information-sharing and efforts of documentation within the team are properly maintained which includes ensuring tracking systems are in place and properly updated.

As part of the Joint UNDP DPPA Programme, the Communication and Coordination Analyst will report to the Programme Specialist, under the overall guidance of the Joint UNDP-DPPA Programme Manager, working closely with the broader Programme team.

Duties and Responsibilities

1. Coordinate and draft talking points, background notes, speeches, summary notes, technical notes, and other relevant materials;
2. Identify storylines and achievements from PDA work and develop/coordinate the production of different knowledge, communication, and outreach material, and recommend areas for potential further research and analysis;
3. Assist in the preparation and organization of online and in-person events, including but not limited to logistics, coordination of agendas/content, preparation of relevant background and briefing material, note-taking and summary notes, development of communications materials as relevant;
4. Lead the review and re-development of the Peace Infrastructures Portal and MS Teams Space, working closely with a web developer and designer;
5. Identify, keep track of, and manage files/information/material relevant to knowledge management, communication, and learning, in a shared drive, online platforms, and online trackers; manage contact databases, and propose new systems and approaches to strengthen tracking/documentation efforts and information-sharing;
6. Provide support and coordination to the Joint Programme Secretariat, including scheduling meetings between Programme stakeholders and other organizational matters as needed.

Competencies

• Excellent writing and communication skills in English, with demonstrated experience in developing written material i.e. reports, talking points, speeches, notes, etc., in the political and/or development field.
• Experience in knowledge management and information-sharing, including in developing/managing online knowledge platforms or communities of practice.
• Experience in planning and coordination in a multi-stakeholder context, including the organization of events.

Required Skills and Experience

• Advanced degree in Communications, Social or Political Sciences, International Relations, International Development, Conflict Resolution, Peacebuilding or related field (required).
• At least 2 years of relevant professional experience in communications, public information, knowledge management in the field of international relations or development.
• Demonstrated knowledge of conflict prevention, peacebuilding, and/or sustaining peace is highly desirable;
• Knowledge of UNDP/UN reports and documents and drafting requirements are desirable;
• Good understanding of social media and online tools, as well as the use of graphic design or video editing tools, is an asset