Chief of Unit, Property and Warehouse Management

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 90,970 USD and 117,287 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Gao. The incumbent reports to the Chief of Property Management Section.

The Chief of Unit, Property and Warehouse Management leads, supervises, and maintains oversight over the property and warehouse management activities in Gao; develops effective procedures on management of United Nations property, including SOPs, guidelines, administrative instructions, and monitors their implementation. The incumbent provides advice to the liquidation entity management on all matters related to policy and procedures governing the management of United Nations property during its life cycle. The Incumbent is further responsible for the planning, administration, organization and centralized management of warehouse operations in Gao. He/she organizes the proper string of inventory holdings, ensuring inventory accuracy, avoiding pilferage and loss.

Responsibilities

Within limits of delegated authority, the Chief of Unit, Property and Warehouse Management, P-4 will be responsible for the following duties:

• Leads, supervises, and maintains oversight over the activities of Property and Warehouse Management Unit and its components. • Develops, in coordination with the stakeholders, effective procedures on management of United Nations property at Entity level, including SOPs, guidelines, administrative instructions, and monitors their implementation. • Ensures that the property records of the liquidation entity are accurate and auditable. • Ensures that accurate and complete accounting systems and reporting mechanisms for inventory and warehouse holdings are functioning and that all relevant records are maintained. • Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations. • Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety and security standards are always met. • Lead the development of TOR and SOW for disposal agreements, plans the disposal operations, issue task orders, monitor disposal contractors’ performance. • Acts as the focal point of the liquidation entity on all issues related to the management of the United Nations property and ensures that it is managed, and controlled in compliance with the UN regulations and rules, ST/ AI on Management of Property, Guidance and Policy Interpretation on Management of Property, Guidelines on Centralized Warehouse Management, and relevant manuals and guidelines. • Provides advice to the liquidation entity management and stakeholders on all matters related to policy and procedures governing the management of United Nations property during its life cycle. • Monitors compliance with the departmental Key Performance Indicators (KPIs) on property management, identifies measures for improvement and implementing of all management actions as per the OPPFB Strategic Guidance on property management. • Ensures accuracy and timely submission to the UNHQ of Financial Reports on Property, Plant and Equipment (PP&E) and Inventory. • Develops and circulates for review and approval the work plans of the liquidation entity on property management in Gao. Coordinates Unit's activities with other Mission's components involved in the management of United Nations property. • Establishes and implements a mechanism for monitoring and managing of performance of the Unit and its personnel. • Prepares budget submission for the Unit. • Performs other duties as required.

Competencies

PROFESSIONALISM: Knowledge of the substantive field of work in the areas of supply chain management, in particular property, warehousing, inventory management, disposal, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Knowledge of and ability to apply rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas, including property and warehouse management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary

Education

Advanced University degree (masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Certification in Supply Chain (SCOR-P or equivalent) is desirable.

Certification in Project Management (PRINCE 2 of equivalent) is desirable.

Certification in Property Management/Fixed Assets Management is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible relevant experience in at least two areas of supply chain management or logistics support operations: logistics planning, warehouse management, inventory management, distribution, or related areas in a complex organization environment, is required.

At least two years of management experience in the area of centralised warehousing is required.

Experience gained in military or UN field operations, or comparable organisations is desirable.

Experience in warehouse and property management support operations during liquidation of a large field operation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English, (both oral and written), is required. A working knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 30 September 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless: (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.