CHIEF, CONTRACTUAL AND TRANSLATION MANAGEMENT UNIT

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 168,113 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Multilingual Technology Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, located at the United Nations Office Geneva. The incumbent reports to the Chief, Multilingual Technology Section.

Responsibilities Within delegated authority, the Chief of the Contractual and Translation Management Unit will be responsible for the following duties: - Assumes responsibility for all contractual translation, editing and text processing operations for the Division of Conference Management (DCM), United Nations Office at Geneva (UNOG) in close cooperation with Documents Management Unit (DMU) of the Document Management Section (DMS) of the Central Planning and Coordination Service (CPCS) within DCM, taking into account the urgency, the suitability for outsourcing, the overall workload; - Ensures the necessary liaison with the processing services concerned and after careful assessment of the work to be performed, selects individual contractors or institutional vendors from the approved roster; - Supervises registration of work received; evaluates in coordination with the Chiefs of Section in the Languages Service the complexity of the text in order to determine the most suitable rate; - In collaboration with DMU, sets deadlines for work, ensures they are met and follows up on satisfactory completion of Individual Contracts; - Conducts surveys concerning the rates in other international organizations and private entities and proposes their periodical justifiable updates; - Coordinates and supervises the quality control of external translations in close cooperation with Sections in the Languages Service and counterparts from other duty stations; - Manages overall budget for the Contractual and Translation Management Unit by supervising the preparation of payment requests (Service Entry Sheets), closely monitoring budgetary resources and preparing periodic updates for each Chief of Section and the Chief of Service on the current available balance; - Prepares requests for additional human and/or budgetary resources, when required; - Makes proposals for the efficient utilization of available resources taking into account TAM expenditure; - Controls the final preparation of all financial and administrative data on Individual Contracts to be registered in CMA (Contracts Management Tool) and Umoja; - Performs the functions of the Human Resources Partner C/IC in Umoja;- Supervises the preparation of statistical data for the Contractual and Translation Management Unit on a regular basis as well as upon request of senior management; - Conducts surveys in the area of procedures and conditions of service of contractual translators in other international organizations and private entities, and makes relevant recommendations to the Chiefs of Section and the Chief of Service; - Maintains close contacts with counterparts in other duty stations to set up and maintains a meaningful contractual component in the context of Integrated global management. - Advises the Chief of the Multilingual Technology Section, the Chief of Service and the Chiefs of Section on the most cost effective modalities to balance between temporary assistance and individual and institutional contractors taking into account the business needs; - Supervises and monitors the work of General Service staff in undertaking the full range of activities in the Contractual and Translation Management Unit as well as the supervision of Temporary Assistance; - Manages and Monitors budget implementation and recommends reallocation of fund as necessary in order to ensure the most cost-effective delivery of mandate (high quality documentation in a timely manner); - Supervises and monitors the recruitment of temporary language staff (TAM), and interns (Job opening, tests, organizing interviews, etc.) following the instructions given by the Chiefs of Section and the Chief of Service, - Supervises and monitors the work of staff performing administrative support tasks for the whole Service (onboarding, training, consolidating office space, etc.).

Competencies PROFESSIONALISM: - Thorough knowledge of United Nations common system policies and practices and procedures and ability to apply them in an organisational setting. - Ability to identify issues, analyze and participate in the resolution of issues/problems. - Ability to conduct research and analysis. - Good understanding of conditions of services of language staff governed by the Association International des Traducteurs de Conference (AITC). - Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. - Shows pride in work and in achievements. - Demonstrates professional competence and mastery of subject matter. - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. - Is motivated by professional rather than personal concerns. - Shows persistence when faced with difficult problems or challenges. - Remains calm in stressful situations. - Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: - Develops clear goals that are consistent with agreed strategies. - Identifies priority activities and assignments; adjusts priorities as required. - Allocates appropriate amount of time and resources for completing work. - Foresees risks and allows for contingencies when planning. - Monitors and adjusts plans and actions as necessary. - Uses time efficiently.

CLIENT ORIENTATION: - Considers all those to whom services are provided to be "clients" and seeks to see things from the clients' point of view. - Establishes and maintains productive partnerships with clients by gaining their trust and respect. - Identifies clients' needs and matches them to appropriate solutions. - Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. - Keeps clients informed of progress or setbacks in projects. - Meets timeline for delivery of products or services to client.

MANAGING PERFORMANCE: - Delegates the appropriate responsibility, accountability and decision-making authority. - Makes sure that roles, responsibilities and reporting lines are clear to each staff member. - Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. - Monitors progress against milestones and deadlines. - Regularly discusses performance and provides feedback and coaching to staff. - Encourages risk-taking and supports creativity and initiative. - Actively supports the development and career aspirations of staff. - Appraises performance fairly.

JUDGEMENT/DECISION MAKING: - Identifies the key issues in a complex situation and comes to the heart of the problem quickly. - Gathers relevant information before making a decision. - Considers positive and negative impacts of decisions prior to making them. - Takes decisions with an eye to the impact on others and on the Organization.- Proposes a course of action or makes a recommendation based on all available information.- Checks assumptions against facts.- Determines the actions proposed will satisfy the expressed and underlying needs for the decision. - Makes tough decisions when necessary.

Education Advanced university degree (Master's degree or equivalent degree) in business administration, documents management, contract management or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven (7) years of progressively responsible professional experience in administration, finance, budget and/or documentation processing, out of which at least two (2) years should involve the supervision of staff with the United Nations system is required. Experience in working with ERP (Enterprise Resources Planning) systems used by the United Nations Common System is desirable. Experience with implementation of the CEB-AITC (Chief Executives Board for Coordination and representatives of the Association internationale des traducteurs de conférence) agreement, the recruitment of individual contractors (language staff) and or the United Nations rules and regulations governing the submission and processing of United Nations documentation is desirable. Experience with procurement, contract management, contract administration and supervision of general administrative support tasks is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another UN official language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.