Chair of HQCPC

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 199,453 USD and 249,960 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

The HQCPC unit’s primary focus is running the HQ Contracts and Property Committee (HQCPC) which reviews the award of all contracts in UNOPS over a certain value - including certain non-staff contracts - plus property disposal, corporate dwelling facilities and write-off requests, and also monitors the functioning of the regional contracts and property committees. The HQCPC Chair reports directly to the Executive Chief Procurement Officer (ECPO). The Chair will have responsibility for providing high end management to ensure a clear and transparent process which supports an executive oversight of contracting. The Chair leads a team of Deputy Chairs and secretariat members, as well as a diverse team of volunteer members from throughout UNOPS.

The HQCPC Chair is expected to promote teamwork and collaboration by providing committee members with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently.Also s/he would be expected to foster a positive, inclusive and diverse work environment and ensure that the highest standards of conduct are observed.

Functional Responsibilities

1. Corporate function and services
2. Convene the Review Board
3. Contract Review
4. Knowledge Management and Innovation

Corporate Function and Services

• Contribute to the formulation of the UNOPS overall strategies and policies in the relevant areas by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the ECPO.
• Lead policy development to govern the Review Board processes.
• Oversee the administrative tasks necessary for the functioning of the Review Board, including preparation of budgets, reporting on its performance, strengthening member's qualifications and training amongst others.
• Plan, recruit and develop committee members with the skills and competencies needed to ensure optimum performance and encourage the formation of diverse teams in terms of gender and geography.
• In partnership with the People Practice Group (PPG) and the Procurement Group (PG), develop and maintain an interactive orientation and training for new committee members, in order to ensure a consistent understanding of committee roles, responsibilities, scope and limits.
• Develop and maintain strong working relationships with Field offices and other key stakeholders such as Internal Audit & Investigations Group (IAIG), Implementation Practices & Standards (IPS), Shared Services Center (SSC) and Finance Group (FG).

Convene the Review Board

• Convene and preside over Review Board meetings in line with the terms of reference and responsibilities.
• Conduct Emergency Procurement Procedures (EPP) reviews, including minutes and recommendation preparation, as required.
• Ensure that cases proposed for award are in compliance with the Financial Regulations, Rules and established procedures.
• Provide general advice on investigations, appeals and delegations of authority.
• Ensure that outputs produced by the Review Board maintain high-quality standards.
• Ensure that reports, meeting minutes and recommendations are clear, objective and provide an accurate reflection of the deliberations to ensure they comply with their mandates.
• Develop the tools and guidelines to reduce overall workload and increase efficiency of the Review Board.
• Identify opportunities to promote online integration with appropriate IT systems and develop new features in the Review Board online system.

Contract Review

• Maintain a programme of contract review, consistent with the mandate of the Review Board and UNOPS procurement regulations.
• Build awareness of contract review requirements to ensure smooth and timely review and award of contracts.
• Advise on the evolution of contract review procedures while ensuring the continued relevance and responsiveness to business needs of clients to enhance UNOPS effectiveness as a preferred partner.
• Encourage a continuous process of assessment and renewal of contracting processes to ensure the efficiency of the service and the integrity of the process.
• Assess issues of exposure and adequacy/relevance related to control procedures and delegations in cooperation with the General Counsel.
• Provide guidance on corporate dwelling facilities, write-off, asset management and property disposal oversight while promoting cost effective life cycle management of property and the seamless closure of project cycles.

Knowledge Management and Innovation

• Ensure effective collaboration between the Review Board and internal stakeholders throughout UNOPS.
• Coordinate with other UNOPS review boards; continuously seek new opportunities to create and implement efficiency measures.
• Identify trends and suggest improvements in quality of submissions and practices to relevant practice groups and other offices.
• Identify common issues in Review Board submissions and make recommendations on appropriate actions to reduce the number of issues.
• Implement regular reporting mechanisms to identify and respond to identified bottlenecks for both submissions.
• Lead the ongoing research, development and implementation of best practice and innovative approaches to avoid duplication of work, simplify the Review Board process and reduce workload.

Education/Experience/Language requirements

a. Education (Level and area of required and/or preferred education)

A Master’s Degree is required. A first-level university degree (Bachelor’s Degree) in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.

b. Work Experience

• A minimum of 10 years of progressively responsible experience in any of the following: procurement, supply chain; project/contract management;operations management and Human Resources
• Candidates with strong UNOPS field experience and/or application of UNOPS rules and regulations are encouraged to apply.
• Candidates who have experience as a member or Chair of a regional Contracts and Property Committee are encouraged to apply.
• Experience in managing a team in a multicultural environment is required.

c. Language - Fluency in English(both oral and written) is required.

• Working knowledge of another, official UN language is desirable.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Staff contract Contract level: P5 Contract duration: One year initially, renewable subject to satisfactory performance and funding availability

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.