Business Support Assistant (Vendor & Customer Master Data Management, Fixed Term GS4)

WFP encourages female candidates and people with disabilities to apply.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

VACANCY DETAILS

Job Title: Business Support Assistant Grade: GS4 Type of contract: Fixed Term Duration: 1 Year (Renewable) Reporting to: Finance Officer, VCMM Unit Duty Station: Country Office, New Delhi, India Vacancy Number: 367726 Date of Publication: 26 January 2023 Deadline of Application: 10 February 2023

TERMS AND CONDITIONS

• This vacancy is open to Indian Nationals only. • This vacancy is open for internal and external candidates. As per the WFP’s Recruitment & Selection Policy, the definition of “internal” is only applicable to WFP staff members holding a permanent, continuing or FT appointment. • Only candidates under serious consideration will be contacted. • A written test will be used for screening candidates. In the event your candidature is retained for an interview, you will be required to provide in advance a scanned copy of the degree(s)/diploma(s)/certificate(s). • Only recommended candidates will be retained on roster for a period of two years and may be considered for similar positions from roster. • The salary for this position is non-taxable (subject to medical and pension deduction). The incumbent will be entitled to benefits related medical, pension, leave as per WFP policy.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education

Completion of secondary school education. First University degree in Finance, Business Administration, Accounting, or related fields is desirable.

Experience

Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Competencies & Skills

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

Languages

Fluency in both oral and written communication in English and Hindi.

KEY JOB RESPONSIBILITIES

1. Process requests for creation and/or maintenance of Vendor or Customer Master Records from Regional Bureau/Country Offices and HQ units in accordance with established procedures upon receipt of relevant documentation.
2. Verify supporting documents and forms received from HQ and field offices.
3. Respond to above-mentioned requests and escalate where appropriate within 48 hours from receipt of request or query.
4. Provide guidance to HQ and field offices on issues relating to RPA/Vendor or Customer Master Records creation and management.
5. Consolidating Input file for BOT screening. Uploading it in FTP folder. Coordinating with HR focal points on cleared and sanctioned matches. Coordinating with VCMM staff for creation of customer and NETR records. Blocking sanctioned records in WINGS
6. Set up, classify, and maintain unit files. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
7. Ensure that VMR/RPA documentation received is properly filed and authenticated by the approving officer.
8. Assist in the preparation of VMR/RPA related reports/data as necessary. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
9. Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, databases, reports. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
10. Ensure data integrity in the database, analyze results and initiate corrective actions when necessary. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.

HOW TO APPLY

• Interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Applications received on WFP Career page will be considered. • WFP wants to ensure the recruitment process is fully accessible to people with disabilities. For accessibility requirements you may have, please write to us at email: [email protected] with Subject line “Accessibility request for people with disabilities - VA No……. ”.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.