Business Support Assistant SC5-(Procurement, 12 months Renewable contract), Windhoek, Namibia

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Application deadline 1 year ago: Monday 13 Jun 2022 at 23:59 UTC

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazaville.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANISATIONAL CONTEXT

World Food Programme in Namibia works with the Government and stakeholders to promote sustainable and transformative food systems including value chain actor programming that is leveraged to support the Government in the design and implementation of holistic interventions to address 1) Rural Transformation; 2) Food Systems; and 3) Human Capital Development.

During the design and implementation of programmes, WFP and partners continue to support: i) Data and Analytics, ii) Policy and Programme Advice, and iii) Operational Support, with the integration of core cross-cutting priorities including protection, gender, livelihood support, environmental standards, and digital transformation.

The programme contributes to economy-wide priorities including structural transformation of the agriculture and other ancillary and supporting sectors, increase agriculture and related exports and improve opportunities for increased foreign direct investment and investment into the economy, create an enabling environment for adoption and use of technological and scientific data-driven innovation; ensure the deepening of governance and institutional structures and processes; ensure continued and improved macroeconomic stability; deepen financial and capital system development, promote individual savings and investments, fight inequality, improve education and strengthen infrastructural development.

JOB PURPOSE

Namibia is prone to recurrent climate induced shocks, notably drought, floods, and locust invasions. According to Integrated Phase Phase Classification (IPC) report (July 2020), an estimated 430,000 people (18% of the total population) are experiencing severe acute food insecurity with eight out of 14 regions in IPC 3 (Crisis) situation. This situation is made worse by the advent of covid19.

As a technical partner to government on food and nutrition security, strengthening associated support delivery mechanisms is at the core of WFP’s partnership with Government. In lieu of this, the Country Office has identified a suitable candidate as Business Support Assistant-System and procurement to augment its procurement business support. The candidate will contribute to strengthening WFP’s and the government’s capacities in operationalising the objectives outlined in the WFP mandate.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Head of Partnership and Resource Mobilization, the Business Support Assistant, will have the following responsibilities: The Business Support Assistant serves as the point person for the products and services teams and will be responsible for the following duties: • Utilise Knowledge Management systems for maintenance of relevant office documentation. • Utilise available digital solutions to reproduce documentation and background material for reference and action by the supervisor, as and when required.

• Draft routine correspondence, memoranda, and reports. Format more complex documents by using the appropriate technology. • Facilitate administrative formalities and processes for the relevant team. • Assist in office inventory and support procurement and disposal of WFP property in an accurate and efficient manner. • Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.

• Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, to enable the procurement of goods and services. • Initiate purchase requisitions and micro purchase order for goods and services ensuring correct objects of expenditure and availability of funds. • Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations. • Research collates and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.

• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements. • Monitor office facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time. • Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff. • Arrange meeting/workshops as required. • Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Minimum secondary school education, including or supplemented by courses related to the area of work. Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

Proficient in the use of office equipment and computer software packages, including word processing, spreadsheet, and other standard software packages such as Microsoft Word. • Sound Knowledge of virtual office environment. • Knowledge of work routines and methods to complete processes under minimal supervision. • Ability to set up functional tracking systems for the receipt and delivery of goods and services • Uses tact and courtesy to give and receive information to a wide range of individuals. • Ability to identify data discrepancies and rectify problems requiring attention.

Language

Fluency in English, both oral and written communication.

CONTRACTUAL INFORMATION

  • This is a 12 Months renewable Service Contract
  • Net monthly salary range: NAD24613 - NAD32488
  • Benefits: Annual Leave & Medical Insurance

DEADLINE FOR APPLICATIONS

This Vacancy announcement will close on Monday ,13th June 2022, 11:59 Namibian Time Zone GMT

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This position is only open to Namibian Citizens and Permanent Residents.

Qualified female applicants are especially encouraged to apply

WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Added 1 year ago - Updated 1 year ago - Source: wfp.org