Business Support Assistant SC-3-Pakse, Champasak

WFP - World Food Programme

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Application deadline in 5 hours: Wednesday 19 Jun 2024 at 19:59 UTC

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT WFP

The United Nations World Food Programme is the winner of the 2020 Nobel Peace Prize. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. In Lao PDR, WFP supports the government in providing school lunches for primary students, counters malnutrition with targeted food support to the most vulnerable, and helps communities build resilient lives with sustainable livelihood options.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Finance/Admin Associate and overall supervision by the Head of Field Office. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

JOB PURPOSE

To deliver a range of routine business support tasks, to ensure that staff are effectively supported in the relevant field office.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education, Diploma in the related functional area, including Business Administration, Accounting/Finance, Secretary, Social Services Experience: Three or more years of experience in general administrative work.

Knowledge & Skills:

• Ability to use standard office equipment such as photocopiers and scanners. • Knowledge of standardised business support work routines and methods. • Knowledge of standard office software packages, e.g. Microsoft word. • Uses tact and courtesy to give and receive information with a variety of individuals. • Good attention to detail in order to identify data discrepancies. • Ability to work to deadlines and follow clear instructions.

Language: Good in both oral and written communication in English and Lao.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Collect, sort and disseminate correspondence, report and ensure other materials to meet the required demands of staff to time standards.
  2. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
  3. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff;
  4. Provide a set of business support activities in the fields where required, to contribute to the effective functioning of business operations.
  5. Make travel arrangements and support events, etc., to support staff to work effectively;
  6. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff;
  7. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team;
  8. Banking coordination
  9. Checking and filling finance – admin document
  10. PC requesting for office running cost.
  11. Correct and scan invoices to Lao Invoice group.
  12. Manage office supplies & stationeries.
  13. Manage vehicle document and insurance extension.
  14. Perform other duties as required.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Three or more years of experience in general administrative work.

COMPETENCIES

  1. Interview Opening question

  2. Technical Question 1

  3. Competency Question 1

  4. Competency Question 2

  5. Competency Question 3

TERMS AND CONDITIONS

Contract type & Level: Service Contract, SC-3

Contract duration: One year with renewal

Duty station: Pakse District, Champasak Province, Laos

DEADLINE FOR APPLICATIONS

Opening date: 06 June 2024

Closing date: 19 June 2024

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Female applicants and people with disabilities are especially encouraged to apply

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Added 13 days ago - Updated 1 hour ago - Source: wfp.org