Business Support Assistant - Logistics SC3
Provide routine logistics support to enhance operations.
This opening expired 4 years ago.
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Overview
Provide routine logistics support to enhance operations.
You have:
- Completion of secondary school education.
- Three or more years of experience in logistics and warehouse operations.
- Fluency in English and Siswati oral and written communication.
- Experience in Logistics Warehouse operations for food commodities.
- Experience in working with commodity delivery service providers: transporters and handlers.
- Experience using logistics databases to extract routine reports.
- Experience in managing warehouses with food and Non-Food Items (NFIs).
- Experience in managing inventories.
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
To deliver a range of routine logistics business support tasks, to ensure that staff are effectively supported.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision of the Head of Office and direct supervision of the Senior Logistics Associate, the Business Support Assistant - Logistics will be responsible for the following duties:
Operations Support
- Provide support to logistics operations and activities, following WFP Logistics standard processes and facilitating directly or indirectly the effective delivery of food assistance to beneficiaries.
- Effectively schedule and oversee the execution of work orders of the handling function of the warehouse; liaise with handling operators guide on work schedules and commodity movement needs.
- Prepare, verify, and sign off commodity handling services documents, and maintain confidential and accurate records to ensure timely payments of handling providers in line with WFP SOPs.
- Assist with receiving/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) on LESS system.
- Assist with physical count of commodities including the quality in compliance with the established standards.
- Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
- Contribute to warehouse activities including maintaining warehouse documents, work-orders and plan internal and external stock movements.
- Organize import and export permits and pertinent documentation for food commodities, letter to NAMBOARD and Malkerns research centre etc.
- Create Manual Purchase Requisition for purchases done by Logistics Unit.
Facilitate petty cash vouchers for Logistics Unit.
Commodity Tracking and Accounting
Capture stock movement records onto LESS system. Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
Other Tasks
- Backstop warehouse storekeepers during absence and perform roles including physical inventory analysis, capturing and posting.
- Perform any other duties.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Experience: Three or more years of experience in logistics and warehouse operations.
Language: Fluency in English and Siswati oral and written communication
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience in Logistics Warehouse operations for food commodities.
- Experience in working with commodity delivery service providers: transporters and handlers.
- Experience using logistics databases to extract routine reports.
- Experience in managing warehouses with food and NFIs.
- Experience in managing inventories.
TERMS AND CONDITIONS
- This is a local position for Swazi nationals only.
- Qualified female applicants are encouraged to apply.
- Only short-listed candidates will be contacted.
- WFP does not charge any fees from applicants at any stage of the recruitment process.
- WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status
DEADLINE FOR APPLICATIONS
Deadline for receiving applications, 24 February 2022
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
Potential interview questions
| Can you describe a time when you successfully managed inventory in a warehouse? | This question assesses your practical experience and knowledge in inventory management. | Provide a specific instance that highlights your organizational skills and attention to detail. |
| How do you prioritize tasks in a busy logistics environment? | This question evaluates your ability to manage multiple responsibilities effectively. | Pro members can see the explanation. |
| Describe your experience with logistics software. What tools have you used? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure accuracy in documenting the movement of goods? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to ensure compliance with safety and storage standards? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
wfp.org
