Business Support Assistant (Logistics Operations), SC4

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

To deliver standard business support processes for the Country Office Logistics operations.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Office, direct supervision by the Senior Logistics Associate, the Business Support Assistant (Logistics Operations) will be responsible for the following:

• To provide support to the designof the trainings to be provided to CPs and WFP-contracted Transporters.
• To work closely with the CO M&E team to ensure that all CO KPIs are adhered to by all engaged CPs and Transporters.
• Monitor the conformity of the field works (trainings, field visits, meeting,etc) with the standards of WFP, and as per the agreed activity planned as sipulated in contracts and FLAs.
• To support in the technical evaluation of the Logistics systems (using contracted Transporters and using CPs), give a detiled analysis of an efficient system to be used by WFP.
• In liaison with colleagues at the WFP warehouse, CO and engaged CPs, ensure timely deliveries of commodities to all FDPs.
• Inform and document anomalies and the challenges carried out during the implementation phase of the CO ativities with emphsis on crisis response.
• Povide support to logistics operations and activities, following WFP Logistics standard processes and facilitating directly or indirectly the effective delivery of food assistance to beneficiaries.
• Establish reports based on logistics movements and distribute them according to requirements.
• Liaise with contracted transporters to ensure timely cargo uplift as per loadimg instructions.
• Work closely with Programme and colleagues at the warehouse to ensure efficient pipeline information is shared informing CO management on possible pipeline breaks.
• Receive request (FRN) to prepare Landside Transport Purchase Order (TPO). Assess if submitted request is properly compiled and is authorized for action.
• Timely forward TPos for approval to relavant Officers for approval and releases in system. When all releases are done, communicate within Logistics Unit to ensure subsequent steps are on time.
• Capture waybills (OBDs) for planned dispatches as per received FRN and start shipment.
• Receive OBDs after delivery of commodities at FDPs.
• Any other related duties.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Experience: Four or more years of progressively responsible work experience in Logistics related operations.

Language: Fluency in Siswati and English

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in Logistics operations dealing with deliveries to multiply destinations.
• Experience in working with various transporters, and NGO’s on commodity delivery
• Experience using logistics databases to extract routine reports.
• Experience in managing inventories.
• Experience in managing an operation involving warehouses with food and NFIs.

TERMS AND CONDITIONS

• This is a local position for Swazi nationals only.
• Qualified female applicants are encouraged to apply.
• Only short-listed candidates will be contacted.
• WFP does not charge any fees from applicants at any stage of the recruitment process.
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

DEADLINE FOR APPLICATIONS

Deadline for applications, 26 June 2021