Business Support Assistant (Logistics) G4 Maungdaw

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Vacancy Announcement WFP encourages female candidates and people with disabilities to apply. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability

CONDITIONS OF EMPLOYMENT

Job Title: Business Support Assistant (Logistics) GS 4 Grade : General Service Level 4 Type of contract: Fixed Term Contract Number of Post : 1 Duration: 12 months Duty Station: Maungdaw Report to : Logistics Associate VA Number : 827675 Date of Publication: 13 June 2023 Deadline of Application: 27 June 2023

TERMS AND CONDITIONS

This post is opened for Myanmar Nationals Only. Applications received after the closing date will not be considered. Only short-listed candidates will be notified. Female applicants and qualified applicants are especially encouraged to apply.

JOB PURPOSE

To provide specialized and technical support to track the progress of/inform programme activities implemented to meet food assistance needs. To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Logistics Associate and the overall supervision of Head of Filed Office in Maungdaw, Business Support (Logistics) will be responsible for the following duties:

• To interact with shipping agents and supplier in order to be available all WFP commodities timely, cost effective and safe manner.
• To prepare food transport request and provide day-to day reports on the progress and movement of food and NFI.
• To frequently visit WFP’s storages facilities and ensure that they are in operating condition and work closely with warehouse keepers to maintain a good record of food storages and movement and ensuring all records are entered in the LESS system.
• Maintain follow-up with CPs focal persons for day-to-day support and ensure implementation of LESS last mile and review of data uploaded by CPs and share feedback with CPs on the quality of data management.
• Create Transport Purchase Order (TPO), (LTI/STO), SES timely in the WFP’s LESS system and analyses reasons for stock discrepancies/damages, investigate missing quantity and prepare the reports recommending appropriate solutions, to enable informed decision-making.
• Record, review and prepare WFP’s internal transport payment and CPs payment request by maintaining database system.
• Coordinate with both internal and external stakeholders to compile information of receive/dispatch of commodities including transshipment (truck to truck or boat to truck) against official approved documentation (e.g., STOs, waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Ensure accurate maintenance of confidential files, data, and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.
• Coordinate with warehouse keepers to compile Daily Stock Movement Report (DSMR) and accurate inventory checks supporting internal control systems.
• Support regular monthly physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
• Monitor ongoing shipments, pipeline information, insurance claims, and other data.
• Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable Experience: Four or more years of progressively responsible work experience in port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport and distribution management.

Knowledge & Skills:

Knowledge of humanitarian assistance and development practice.

Good understanding of logistics/ supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Preferable to have general knowledge of UN system policies, rules, regulations and procedures governing procurement administration.

Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems.

Language:

Must have good command in both oral and written English and Myanmar. Preferably, fluent in local language of duty station.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned withour core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: • Leading by example with integrity, • Driving results and delivering on commitments, • Fostering inclusive and collaborative teamwork, • Applying strategic thinking, • Building and maintaining sustainable partnerships

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). WFP will not request payment at any stage of the recruitment process including at the offer stage.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, operating in 123 countries delivering food assistance, partnering with governments and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC),FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.