Budget & Programming Associate

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Job Title: Budget and Programming Associate

Grade: SC-6

Type of contract: Service Contract

Duration: 12 months (extendable)

Duty Station: Jakarta, Indonesia Date of Publication: 15 December 2023

Deadline of Application: 3 January 2024

This vacancy announcement is open only to Indonesian nationals.

JOB PURPOSE

Under the direct supervision of the Finance Officer and overall supervision of the Head of Enabling Services, the incumbent will work across programme teams to support comprehensive management, appropriate utilization, and effective tracking of all programme resources. The incumbent will provide a range of specialized support for the efficient planning, monitoring and analysis of project financial performance across WFP Indonesia programme portfolio. This will contribute to ensuring the optimal use of financial resources as per WFP, and donor policies and regulations.

In 2021, WFP Indonesia launched its Country Strategic Plan (CSP) 2021-2025, which is fully aligned with the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2021-2025 and the Government’s Medium-Term Development Plan (RPJMN) 2020-2024. Through this its CSP WFP engages in policy dialogue and provides technical assistance in partnership with and support of the Government of Indonesia. WFP Indonesia supports the Government to achieve its mid-term and long-term SDG targets with a focus on Food Security and Nutrition Analysis, Social Protection, Disaster Preparedness and Climate Change Adaptation, and addressing malnutrition through healthy diets, and food systems transformation.

The incumbent is expected to work independently demonstrating initiative to respond responsibly to complex queries on a daily basis, support management of financial resources and may provide guidance to other colleagues in the Country office as required.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide timely and comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process .
2. Record & maintain tracking sheet for funding proposals and contributions received from donors.
3. Timely programming of contributions in line with donors’ restrictions, ensuring funds are consumed before expirations.
4. Monitor budget performance, identifying potential surpluses and deficits, recommending corrective measures for effective consumption of funds.
5. Communicate to Programme and management, the programmed transfers and the donors’ restrictions to follow.
6. Consolidation and maintenance of the expenditure plan for associated costs.
7. Prepare documentation necessary for monthly resource management and allocation committee meetings. Take minutes and recording of the same; follow up and finalize within 3 days and disseminate to the selected audience.
8. Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
9. Prepare the monthly fund management analysis.
10. Support Head of Finance to generate financial corporate reports as needed.
11. Provide budget related information for the consolidation of new/revision of CPB budget; financial implementation plan and project closure including resource transfer.
12. Support on budget inputs for development donor proposals.
13. Any other duties, as required, in line with expertise and job context.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate(s) in the related functional area, training or courses in risk management , analysis, budget monitoring and forecasts, financial and business planning in accordance with Value for Money principles.

Working experience : Six (6) years of relevant working experience

Language: Fluency in both oral and written communication in the UN language in use at the duty station.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

The Budget and Programme Associate is expected to demonstrate functional competencies and standards of behavior aligned with WFP Leadership Framework Common Standards of Behaviour (see link: LFW - Leading Through Others 1.png (3509×2481) (wfp.org))- this link is only open for internal candidates.

This includes:

• Leading by example with integrity
• Driving results and delivering on commitments
• Fostering inclusive and collaborative teamwork
• Applying strategic thinking
• Building and maintaining sustainable partnerships

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected]*, cc’ing* [email protected] and/or [email protected]*. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.*

This email is only to be used for any disability related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.