Budget & Finance Assistant

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

To provide leadership and vision in the WHO African Region, to facilitate planning, programming, implementation, monitoring and evaluation of ULC activities and support and promote research activities. The cluster will develop strategic partnerships to enhance resource mobilization for ULC and implement innovative methods to scale up ULC activities in countries of the region.

DESCRIPTION OF DUTIES

• Update work plans including planned costs in GSM;
• Raise or revise work plan funding requests; Initiate setting up of HR plans, identify and include positions, update position parameters and submit for approval; Initiate mapping of positions to task and awards;
• Complete Award Activation, Distribution and Amendment requests;
• Develop/revise award budgets;
• Monitor expenditures against award budgets, project funding, award distributions, and PB allocations; and take timely actions for awards closure;
• Monitor and review staff costs in occupied, vacant positions and take necessary actions to avoid OLDs;
• Monitor staff and consultants contracts and alert for timely actions;
• Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services and timely closure of Purchase Orders (PO);
• Provide administrative assistance (scheduling, correspondence, document preparation, meetings preparation including logistic arrangements, issuance of Travel requests and Requisitions for procurement and contracts in GMS) as needed to the professional staff of RDO;
• Provide support for Procurement and Assets management;
• Perform other related responsibilities as assigned, including replacing and backstopping for others as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance. Desirable: Training in budget or finance within WHO system.

Experience

Essential: At least 10 years of relevant experience. Desirable: At least three (3) of responsible work in finance, budgeting and/or accounting activities and experience working in more than one programmatic or administrative area of WHO would be an asset.

Skills

• Ability to plan, organize, coordinate and implement inputs from several sources;
• Ability to provide financial analytical reports, using appropriate software;
• to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds;
• Thorough knowledge of secretarial skills including proven typing ability;
• Excellent interpersonal skills and ability to deal with staff at all levels;
• Knowledge of protocol; Awareness of WHO rules and regulations, policies and procedures.
• Tact, discretion and ability to keep information confidential are essential.
• Incumbent is also expected to maintain computer skills in Word, Excel, Outlook, PowerPoint and the Global Management System (GSM).

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English or French with an Intermediate knowledge of the other language. Desirable: The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 14,437,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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