Budget Associate, GS-6, Caracas, Venezuela # 109194 Fixed Term

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,303 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, opportunity...

UNICEF is implementing the expansion of the cooperation programme agreed with the Government of the Bolivarian Republic of Venezuela to better contribute to address national priorities and emerging needs faced by the most vulnerable children. This expansion of the programme is being implemented through technical cooperation, capacity building, supply delivery, and communication and advocacy strategies aiming to strengthen national capacity in the areas of Nutrition, Health, Water, Sanitation and Hygiene (WASH), Protection and Education.

How can you make a difference?

Purpose for the job: Under the supervision of the Finance & Budget Manager, the Budget Associate is responsible for the provision of specialized activities pertaining to programme and operations budgeting, grants, and financial reporting. S/he supports his/her team’s commitment to financial integrity by acting as a responsive service provider with a focus on results that are driven by UNICEF’s mission and values. The Budget Associate performs skilled, technical work, which may include the provision of procedural guidance to more junior staff.

Key functions, accountabilities and related duties/tasks:

1. Programme and Operations Budgeting: S/he provides accurate reports and supports supervisor with respect to the development of well-formulated budget proposals and administration of all facets of approved budgets. Typical activities include:

• Providing support with respect to the review, analysis and preparation of the budget plans and its revisions.

• Preparing supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals.

• Assisting managers in the elaboration of resource requirements for budget submissions to donors.

• Monitoring expenditures and comparing with approved budget; preparing adjustments as necessary.

• Assisting in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

• Monitoring integrity of various financial databases.

• Verifying accuracy of financial data, ensuring consistency of data in previous allotments to new allotments issued.

• Prepares recurring reports as required for budget preparation, audits or other reasons.

• Maintains budget files, records and monitoring systems and other data for day-to-day transactions and reports on digital storage.

• Prepares detailed cost estimates, and participates in budget analysis and projects, as required.

2. Grant Monitoring: The Budget Associate performs grant monitoring for Country Office and Field Offices. This includes diligently reviewing expenditures against donor conditions; proactively alerting supervisor to expiring grants and preparing financial utilization reports for donor reporting (when needed).

• Carries out transactions in VISION pertaining to grants for sections such as registering grant allotments and tracking expiring programme grants.

• Prepare and review funds utilization reports and proactively highlight areas for action (eg expiring grants).

• Prepare bi-weekly/monthly grants utilization reports (including ad-hoc) and note areas for action.

• Brief supervisor on whether donor conditions are met on grants expenditure and funds are fully utilized before grant expiry.

3. Payroll: S/he will be responsible for to support planning, creating and maintaining payroll activities to ensure accurate and timely delivery in compliance with UNICEF financial rules and regulations, whilst demonstrating the capacity to research, analyze and evaluate irregular cases, and also to recommend improvements or solutions to payroll issues.

• Plan annual payroll for all positions (including UNVs) in CO in coordination with sections and budget owners as needed.

• Create/maintain cost distribution for all positions according to annual payroll planning.

• Monitor monthly payroll shortfalls and ensure are covered before deadlines and prepare quarterly payroll status report.

• Prepare periodic payroll analysis of Country Office in order to monitor key performance indicators (committed, uncommitted, expenditure, balance and gaps) by section.

• Supports Resource Mobilization and/or Supervisor to include payroll costs under donor proposals.

Impact of Results: Working with a high degree of operational independence s/he is accountable for the handling of complex and intricate finance operations, as well as financial reporting on which the supervisor provides authoritative financial advice which impacts the fundamental work of the country office. In addition, the incumbents are constantly involved in working closely with staff in the handling of specialized and complex processes. These relationships are important to ensure that financial deadlines are met and that proposals and actions adhere to financial policies and rules.

To qualify as an advocate for every child you will have…

Education: completion of secondary education, supplemented by relevant technical courses and/or university courses required in a financial management, accounting, audit and/or budget management or related field.

Experience:

• A minimum of 6 years of progressively responsible experience in accounting, budget and/or financial management or related field is required.
• Experience with budgetary procedures, policies and practices in an international organization is required.
• Advanced knowledge of Microsoft Office, especially Excel, required.
• Experience in database packages, web-based management systems and ERP systems (preferably SAP financial modules) is considered as an asset.

• Experience with IPSAS and/or IFRS is considered as an asset.

  Language Requirements: Fluency in Spanish is required and working knowledge in English is an asset. Knowledge of another official UN language is considered an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.