Budget Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is non-family (GOMA)

Under the direct supervision of the Aviation Chief Budget, the Budget Assistant will include but are not limited to the following:

• Assist the Aviation Section’s Acquisition Plan and initiate the relevant requisitioning process in accordance with the approved budget. Implement the proactive process for obtaining aviation goods and services along with the preparing subsequent Quarterly

• Reviews of the Acquisition Plan. Review and validate the shopping carts request form sent by Chief Air Regions / Aviation Management, to ensure compliance with the Acquisition

• Plan the UN Financial and Procurement Rules and Regulations, prior to creating shopping carts in the UMOJA System. Liaise with and provide an interface to Procurement for ensuring the timely completion of shopping carts, Statement of Requirements (SORs)

• Technical Evaluations (TEs), purchase orders, contract extensions, vendor performance reports and contract Not-To-Exceed (NTEs) amounts.

• Provide weekly reports on the status of the Acquisition Plan with regard to the shopping carts, purchase orders, and aviation service contracts and monthly progress reports. Participate in the section meetings and provide additional information/justifications as deemed necessary by the management.

• Respond to queries of staff members from all sections. Maintain records of financial transactions against the Air Transportation Budget Field Object Account Codes (Equipment, Services, Landing and Ground Handling, and Aircrew Subsistence Allowance).

• Ensure that the invoice payment process is in accordance with the Procurement and Financial Regulations and Rules.

• Initiate requests for the creation of Fund Commitments and Earmarked Funds for services not covered under contractual agreements.

• Monitor the status of Fund Commitment during the fiscal year and coordinate with Chief Air Regions and Aviation Management for any deviations to the set Financial Plan but not limited to providing administrative support for all four sections in Aviation.

• When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, and formal and on-the-job training.

• Any other duties as requested by the supervisor.

Communication Professionalism Respect for diversity and gender Teamwork Integrity

Budget, Finance, Accounting

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.