Budget and Programming Associate (FT-GS6)

TERMS OF REFERENCE

TERMS AND CONDITIONS:

Job Title : Budget and Programming Associate (FT-GS6)

Unit : Budget and Programming

Contract Type : Fixed Term

Grade : GS-6 (General Service Level 6)

Contract Duration : 1 year as a probatory period.

Duty Station : El Salvador/San Salvador.

ABOUT WFP:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT:

This position is based in Country Office El Salvador. Job holders at this level demonstrate responsibility and initiative to respond to complex queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders support management of financial resources and may provide guidance to other staff.

JOB PURPOSE:

To provide a range of specialised support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES:

Is expected to perform following duties:

1. Review budget plans, monitor and analyze project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimization of resources.
2. Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
3. Support food pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
4. Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
5. Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision- making.
6. Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
7. Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
8. Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
9. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
10. Other as required.

FUNCTIONAL CAPABILITIES:

Internal Controls & Compliance

Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.

Performance Budgeting, Analysis & Reporting

Analyses budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

Resource Management Performance Management

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

Supply Chain and Operations Knowledge

Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.

Description of the behaviour expected for the proficiency level

Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

EXPERIENCE FOR ENTRY INTO THE ROLE:

• Minimum three years of certified experience in planning, management and reporting of budgets statements for decision making:
  • support the preparation and management of budgets.
  • assist with the monitoring of budgets/resource plans/pipelines/supply chains.
  • assist with budget/allotment related issues within the WFP budget system.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

• Completion of secondary school education.
• Minimum completion of third year university in Business Administration, Finance, Economics or another related field.

Language:

Fluency (level C) in English and Spanish.

Please visit the following website for detailed information on working with WFP: https://www.wfp.org/careers

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.

Deadline for applications: June 1st, 2021