Bilingual Secretary (AULO Juba)

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AU Values

• Respect for Diversity and Team Work • Think Africa Above all

• Transparency and Accountability • Integrity and Impartiality

• Efficiency and Professionalism • Information and Knowledge Sharing

Organization Information

Reports to:Special Representative of the Chairperson (SRCC) / Head of Office Directorate/Department/Organ: Political Affairs, Peace and Security (PAPS) – AULO South Sudan Number of Direct Reports:1 Number of Indirect Reports:0 Job Grade: GSA4 Number of Positions:1 Contract Type: Fixed Term Location: Juba, South Sudan

Purpose of Job

To provide bilingual secretarial, clerical, and administrative support to the AULO Juba Office, ensuring effective communication, confidentiality, coordination of office activities, and smooth functioning of the SRCC’s front office. The role supports the Office in managing correspondence, scheduling, translation, filing, and transmission of reports to Headquarters.

Main Functions

• Provide timely bilingual (English + Arabic) operational and administrative support. • Implement routine office activities, follow up on tasks, and provide regular updates. • Liaise effectively with internal and external stakeholders, including AU Headquarters, Government counterparts, partners, and mission staff. • Follow up on meeting decisions, correspondence outcomes, and ensure their implementation. • Prepare routine office communication, compile data, and support reporting processes. • Maintain and improve record recordkeeping and retrieval systems, ensuring confidentiality. • Support logistical arrangements for meetings, missions, and office activities. • Ensure availability and maintenance of office facilities, supplies, and equipment.

Specific Responsibilities

• Type, proofread, and format documents, reports, correspondence, memos, and emails in English and Arabic. • Draft routine correspondence for the signature of the SRCC or supervisors. • Translate short documents, emails, and communication between English and Arabic.” • Receive visitors, staff, and partners; provide basic information on procedures and direct them appropriately. • Maintain a proper filing and archiving system for all incoming and outgoing documents, ensuring confidentiality of sensitive files. • Manage the SRCC’s diary, schedule appointments, and coordinate internal and external meetings. • Screen and manage telephone calls and email messages; ensure timely follow up with supervisors and partners. • Support the preparation, formatting, and transmission of reports to AU Headquarters. • Assist in organizing meetings, workshops, and official engagements, including preparing agendas, minutes, and follow up actions. • Monitor office supplies and ensure timely replenishment. • Provide day to day administrative support to the AULO Office and its units. • Perform reception duties when required. • Perform any other related duties assigned by the SRCC or supervisors.

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial Studies, or related fields with 3 years of relevant experience; •OR • Bachelor’s degree in the same fields with 2 years of relevant experience.

• Typing speed: 50 words per minute. • Proficiency in English and Arabic is mandatory for this position • Experience working in a field mission or conflict/post conflict environment is an added advantage

Required Skills

• Excellent computer skills (MS Word, Excel, PowerPoint, email, internet applications). • Strong organizational and planning skills. • Excellent interpersonal and communication abilities. • Ability to maintain confidentiality and handle sensitive information. • Strong bilingual communication skills (oral and written). • Ability to work under pressure and manage multiple tasks.

Leadership Competencies

Core Competencies

Teamwork and Collaboration

Accountability awareness and Compliance

..Learning Orientation

Communicating Clearly

Functional Competencies

Trouble shooting

.Job Knowledge Sharing

Task Focused

Continuous Improvement Awareness

.

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of twenty three (23) months, of which the first three (3) months will be considered as a probationary period.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES: Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 35,802.03 (GSA4 Step 5) inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than September 1, 2026 11h59 p.m. EAT.

-Only candidates who meet all job requirements and are selected for interviews will be contacted.

-This position is open for South Sudanese Nationals and non-national residents in the country with a valid work permit ONLY. -Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.