Assistant Accountant - Accounting

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AU Values

• Respect for Diversity and Team Work • Think Africa Above all • Transparency and Accountability • Integrity and Impartiality • Efficiency and Professionalism • Information and Knowledge Sharing

Organization Information

Reports to: Finance Officer Directorate/Department: Finance Division: Accounting Number of Direct Reports:0 Number of Indirect Reports:0 Number of Positions:1 Job Grade: GSA5 Contract Type: Appointment for Limited duration (ALD) Location: Addis Ababa, Ethiopia

Purpose of Job

To support Accounts Receivable and Payable Function under Accounting Division of the Directorate of Finance in the efficient management and accounting for accounts receivables and payables using the SAP accounting system.

Main Functions

• Receivable and Payable Monitoring Accounts: Assist in monitoring and managing accounts receivables and payables, ensuring accuracy and compliance with AU financial rules. • Reconciliation of Account Balances: Perform regular reconciliations of accounts receivable and payable balances, ensuring accuracy and identifying any discrepancies or outstanding items. • Payables Management: Follow up to ensure timely payment of payables, verifying invoices, obtaining necessary approvals, and maintaining accurate payment records. • Receivables Management: Follow up to ensure the timely collection of receivables, resolving any issues or disputes, and maintaining accurate records of receivable transactions. • Vendor and Customer Relationship Management: Support in managing and maintaining positive relationships with vendors and customers, addressing inquiries, and resolving any payment issues. • SAP Support and Improvement: Collaborate in SAP system-related improvements, including testing new functionalities, identifying enhancements, and proposing process optimizations for accounts receivable and payables management. • Documentation Management: Maintain adequate documentation for all accounts receivable and payable transactions, ensuring accuracy, completeness, and proper record-keeping. • Audit Support: Assist in internal and external audits, providing necessary documentation, addressing audit inquiries, and ensuring compliance with audit requirements.

Specific Responsibilities

• Monitor and track accounts receivables and payables, ensuring accuracy, timeliness, and compliance with AU financial rules. • Regularly reconcile accounts receivable and payable balances, investigate and resolve any discrepancies or outstanding items. • Follow up on outstanding payables, verifying invoices, obtaining necessary approvals, and ensuring timely payments. • Analize ageing of advances on a regular basis and ensure that all advances requiring settlement are retired on time. • Follow up on receivables collections, addressing any issues, disputes, or outstanding amounts, and maintaining accurate records of receivable transactions. • Ensure that staff who have advances are kept informed and take proactive measures to ensure the outstanding balances are settled. • Manage and maintain positive relationships with vendors and customers, addressing inquiries, resolving payment or billing disputes, and ensuring customer satisfaction. • Ensure that the deductions for advances granted to staff are submitted to Payroll Unit on time and ensure that deductions commence as planned. • Collaborate in SAP system-related improvements, suggesting enhancements, participating in testing activities, and proposing process optimization for accounts receivable and payables management. • Maintain accurate and up-to-date documentation for all accounts receivable and payable transactions, ensuring proper documentation of invoices, receipts, and other relevant records. • Support internal and external audits, providing necessary documentation, assisting auditors, and ensuring compliance with audit requirements. • Perform any other duty as may be assigned.

Academic Requirements and Relevant Experience

• A Diploma in Accounting or Finance or related field, with three (3) years of relevant work experience in the areas of accounting/finance.

Or

• Bachelor’s degree in accounting or finance or related field, with two (2) years of relevant work experience in the areas of accounting/finance.

Required Skills

• Familiarity with international and regional policy processes and policy analysis in the relevant area • Analytical skills • Knowledge in Microsoft suite (Excel, Word, SAP/ERP, etc.) • Interpersonal skills • Able to communicate orally and in writing • Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish), fluency in another AU language

Core Competencies

Teamwork and Collaboration

Learning Orientation

Communicating with Influence

Accountability awareness and Compliance

Functional Competencies

Job Knowledge Sharing

Continuous Improvement Orientation

Trouble shooting

Task Focused

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TENURE OF APPOINTMENT: The appointment will be made under an Appointment of Limited Duration contract for an initial period of eleven months renewable twice. The first three months shall be considered as a probationary period and renewal will be subject to satisfactory performance and achievement of deliverables. GENDER MAINSTREAMING: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES: Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION: The salary attached to the position is an annual lump-sum of US$ 50,576.79 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 20,768.88 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than November 23, 2026 at 11h59 p.m. EAT. - Only candidates who meet all job requirements and are selected for interviews will be contacted. - Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise. - The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply. - Candidates from least represented and under represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. Least represented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Gambia, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia. Under represented countries: Congo, Mozambique, South Africa, Sudan and Tunisia.