Base Manager

Contract

This is a DRC - National contract. More about DRC - National contracts.

Job description

Job title: Base Manager

Band: F

Reporting to: Area Manager

Technical line manager: Area Manager

Direct reports: Sub-Base Coordinator, Finance Officer, HR/Admin Officer, Supply Chain Officers

Works with: Programme Managers, Project Team Leaders, Supply Chain Manager

Location: Golo

About the job

The Base Manager will be responsible for the overall facilitation of DRC operations in the base office and sub-office area of responsibility (AoR), including representing DRC with stakeholders, directly managing field-level safety, ensuring proper human resourcing and supporting with programme monitoring and logistical support as needed. This role must work in close coordination with Programme Managers in the various sectors and the Supply Chain Manager.

Your main duties and responsibilities will be:

Field Coordination

• Hold weekly coordination meetings for senior staff, recording minutes and action points.
• Hold fortnightly meetings with individual programme sector teams and supply chain team to ensure procurement and logistics needs are being properly prioritized.
• In partnership with the Supply Chain team, develop appropriate movement plans on a weekly basis to ensure field teams are able to implement activities effectively.
• Facilitate the arrangements for Grant Management Meetings, ESMT, and planning meetings.
• Regularly visit sub-bases to provide adequate support to the Sub-Base Coordinator and ensure he/she is providing adequate facilitation to programme and support teams in the sub-office area.

Administration Management

• Ensure smooth day-to-day operation of the DRC Base Office and Guest House as required.
• Ensure strong relationships with local administrators and authorities, including following up with official paperwork and permissions, compliance with HAC procedures and reporting, and holding regular update meetings with HAC and Line Ministries.
• Represent DRC at relevant humanitarian coordination meetings.
• Establish strong relationships with NGOs and UN agencies operational in the AoR.
• Facilitate visits from external parties, including donor representatives.
• Maintain meeting records and minutes electronically to inform weekly updates to senior management.
• Provide line management to the Human Resources and Administration Officer and ensure they are performing their duties in a timely manner, including tracking of recruitments and flights.

Safety and Communication

• Act as the ‘Safety Focal Point’ (SFP) for the entire AoR.
• Provide briefings for staff arriving from other field sites or Khartoum within 3 hours of arrival.
• Keep informed about local safety issues and concerns to ensure that staff have the appropriate information to deliver programming in a safe manner in the AoR.
• Accountable for the routine and timely submission of the Minimum Operational Safety Standards (MOSS) and the Safety Level System (SLS) in accordance with DRC global policy.
• Responsible for development of a Safety Improvement Plan (SIP) for the Area of Responsibility to continually improve performance against the MOSS.
• Provide weekly safety reports to the Extended Senior Management Team (ESMT).
• Ensuring that critical incidents effecting DRC operations are reported to the Senior Management Team (SMT) immediately.

Monitoring and Reporting

• Regularly visit field sites to monitor programme implementation and seek local feedback.
• Support the preparation of narrative reports and proposals by providing contextual updates and needs assessments, as required.
• Stay abreast of developments in the humanitarian context in Sudan and provide timely analysis on key issues on a regular basis.

Additional Tasks

• Other relevant duties as directed by the Country Director.
• The Base Manager may be required to stay overnight in remote environments as needed.

Qualifications: Education/Knowledge/Technical Skills and Experience

• University Degree (Bachelors) in Social Sciences or Management.
• Minimum five (5) years of work experience within the humanitarian/development sector, including:
  • At least three (3) years’ experience coordinating emergency programming activities.
  • At least two (2) years of experience managing all aspects of a field office, including human resources, finances, logistics, administration and programme supervision.
• Fluency in English and Arabic (speaking, writing, reading).
• Strong computer skills including Word, Excel, PowerPoint and Outlook
• Effective verbal and written communication, multi-tasking, organizational, and prioritization skills
• Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend DRC’s interests in line with the Humanitarian Principles.
• Strong knowledge of the local context, experience managing safety is an advantage.

All employees are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with DRC’s vision and values.

All employees are held accountable to DRC’s Code of Conduct. I have read and understood this job description and I agree to perform the duties stated herein to the best of my ability.