ASSOCIATE PROGRAMME MANAGEMENT OFFICER

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 90,701 USD and 123,194 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The post is located within the Office of Environmental Management and Mineral Resources (OEMMR) of the International Seabed Authority located in Kingston, Jamaica, and reports to the Director of OEMMR

Responsibilities Within delegated authority, the incumbent will be responsible for the following: 1. Under the supervision of Director of OEMMR, to coordinate the organization of virtual and in-person workshops and webinars by working together with other OEMMR colleagues, and monitor the progress of various preparatory activities; 2. To coordinate the registration and invitation of, and communication with, participants to attend the virtual workshops ensuring their timely participation through online platforms or in person, their quality contributions to the workshop deliberations, and their timely submission of presentation materials and the summary of presentations; 3. To coordinate the preparation of pre-recorded video and live in-person presentations, in collaboration with relevant subject-matter officer and the Communication Unit; 4. To manage registration process of all the participants to attend the workshops and webinars, and produce lists of participants in a standardized format of ISA; 5. To undertake electronic survey in support of the workshop and webinar objectives, in collaboration with relevant subject-matter officer and the Communication Unit; 6. To coordinate and communicate with workshop and webinar co-chairs, facilitators, rapporteurs and other collaborators, as advised by the Director of OEMMR and in collaboration with relevant subject-matter officer; 7. To provide technical support in preparing meeting documents, including provisional and annotated meeting agenda as well as information notes for participants; 8. To provide technical and editorial support in drafting opening speeches for the workshops, webinars and social media materials, managing meeting websites, and any other communication materials; 9. To coordinate pre-workshop/webinar coordination meetings with co-chairs, facilitators and rapporteurs as well as workshop participants; 10. To ensure all the technical and online logistic details for smooth conduct of the workshop proceedings; 11. To take notes of the workshop and webinar discussion, provide assistance in preparing presentation summaries, and provide editorial inputs in preparing the workshop and webinar reports; 12. To support the relevant OEMMR officers in all related subject matters including data compilation and analyses, literature reviews, reviews of Contractors’ annual reports and periodical reviews, stakeholder consultations, fact-finding and project initiatives, project management, capacity building; 13. Perform other duties as requested by supervisor

Competencies Professionalism: Knowledge of inter- disciplinary and cross-cutting development issues; shares and applies knowledge, information, and best practices from within and outside of environmental, marine technology and resource networks. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to grasp and synthesize inputs from a range of scientific resources as well as to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other public and scientific databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Good knowledge of programme implementation processes in international organizations (e.g., the United Nations, European Union, African Union). Familiarity with the substantive mandate of ISA. Ability to gather large quantities of information from networks of contacts and present the appropriate information succinctly to a target audience. Shows persistence when faced with difficult challenges. Ability to work under pressure and produce output that is accurate, timely and of high quality; Ability to effectively organize multiple priority assignments. Ability to build relationships across complex organizational structures. Proven effective cognitive abilities, analytical and problem-solving skills;

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently; have demonstrated planning and organizational skills and ability to work to tight deadlines and handle multiple concurrent projects/activities.

Education Advanced university degree (Master's degree or equivalent) in marine environment, marine resources and technologies, marine policy, international relations and development studies, or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of two years of progressively responsible experience in project or programme management in areas relevant to this position including experience in organizing international meetings within the context of UN/international organizations is required.

Experience advocating on sustainable ocean development with a range of actors/stakeholders is also desirable.

Languages English and French are the working languages of the ISA. For this position, fluency in oral and written English is required. Working knowledge of French is highly desirable. Knowledge of another UN official language is an added advantage

Assessment Candidates may undergo a substantive and a competency-based interview. Only shortlisted candidates will be contacted.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. ISA reserves the right to appoint at one level lower (ie. P1) than the advertised position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.