Associate Operational Data Management Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).

The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025 UNHCR becomes a trusted leader on data and information related to refugees and other persons of concern, thereby enabling actions to protect and to empower persons of concern. The Strategy stipulates investing in four complementary priority areas: data management and governance; information systems; capacities and skill development; and culture for evidence-informed decision-making. The strategy envisages data and information management functions in UNHCR carried out in a complementary and inter-linked manner between Headquarters Divisions and Services, Regional Bureaux, country operations and key external partners, including persons of concern.

Operational data includes the following: population and demographic statistics, case management information, assessment results, situational analysis, protection incidents, vulnerability and risks, and programme response plans, delivery, and implementation. It will be both sectoral data and inter- and intra-sectoral data. Systems that manage operational data include registration systems, sectoral monitoring systems, protection and programme monitoring systems, biometrics and identity management systems, case management systems and other data management approaches such as profiling and household surveys that manage the types of data defined above.

This UNV assignment is subject to proof of vaccination against Covid-19 with WHO approved vaccine, unless the UNHCR Medical Service approves an exemption from this requirement on medical grounds.

Within the delegated authority and under the supervision of the Registration Officer or his/her designated mandated representative(s), the UN Volunteer will be properly trained both formally, through available workshops, seminars, e-Learning platforms; and informally through on-the-job training, intensive coaching/mentoring, shadowing other colleagues to familiarize his/herself with the relevant global and local policy and procedures related to ODM and Protection activities. The UN Volunteer will undertake the following tasks: • Facilitate and/or dispatch data collection in the country operation, including data collection methodology, data processing and data analysis. • Assist in designing and developing operational data reports templates and forms, ensuring consistency with UNHCR global guidance, policies, and timely dissemination in consultation with relevant stakeholders, including registration and information management. • Assist with data quality assessment, and data clean-up. Conduct data collection audits as required and perform additional data-related tasks as needed. • Support the use, maintenance, management, and technical support of the registration (“ProGres”) database and the UNHCR RAIS database used for individual case ticketing and referral tracking purposes; monitor data synchronization to prevent and mitigate data loss for local field server. • Support the deduplication process of assistance with other organizations through UNHCR web-based deduplication tool (RAIS). • Extract and submit enrolled cases to the Regional Bureau for preparation of Cash plan for Assistance. • Identify, diagnose, and escalate for the resolution of technical user errors, bugs and queries related to UNHCR core applications on persons of concern data and other operational data systems, in consultation with headquarters, external developers and support teams. • Support the design and development new data collection and data analysis tools, including efficient data capturing forms, and support with reconciliation of data from various data sets. • Support strengthening of operational reports (Enhancement of registration Dashboard), monthly reports to ActivityInfo, ad-hoc operational data for program design and decision making and statistics including the provision of training and user guidance related to operational reports, systems, and statistics. • Contribute to the capacity building of technical users and administrators and liaise with implementing and operational partners on data issues, and, if necessary, advise partners on methodological and technical issues and promote timely reporting of data, according to agreed standards, for which they are responsible. • Perform other related duties as required

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs • As an active UNHCR team member, render efficient, timely, responsive, client-friendly and high-quality support to UNHCR Romania and its beneficiaries in the accomplishment of her/his functions, including: o ODM is used in UNHCR operations as a modality to efficiently deliver assistance and services.
o Operations have set up and follow adequate procedures and systems for ODM as per UNHCR guidance and instructions; o ODM tasks are carried out in a collaborative and coordinated approach with UNHCR multi-functional teams, including the CBI, IM, Programme and Protection teams at the national and field level; o Collaboration with external stakeholders, such as other UN agencies and NGOs, is sought in coordination with UNHCR senior management; o Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment; o A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNHCR’s mission and vision, as well as to the UN Core Values.

the national and/or international level in data management, data analysis, or other relevant programmes; Experience from humanitarian assistance programmes is an asset. • Familiarity with UNHCR Corporate tools; ProGres, PRIMES, Refugee Assistance information System (RAIS) and/or CashAssist will be an asset. • Excellent computer skills, particularly in data management. Technical expertise in registration, operational data management and individual case management will be an asset. • Knowledge of SQL and similar programmes is essential and of UNHCR data standards and procedures is desirable. • Excellent English language oral and written skills; drafting and reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills, with cultural and social sensitivity and ability to work inclusively and collaboratively with others. • Ability to work and adapt professionally and effectively in different environments in a multicultural team of international and national personnel. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Romania is a country located in Southeastern Europe, bordering the Black Sea, Ukraine, Moldova, Bulgaria, Serbia, and Hungary. The country has a rich history that starting with the ancient Dacian civilization over 2,000 years ago. Over the centuries, Romania has been shaped by various other powers, including the Roman, Ottoman and Austro-Hungarian empires, and the Soviet Union.

After the fall of communism in 1989, Romania transitioned to a democratic government and market economy, which has resulted in significant economic growth and development. However, Romania still faces various challenges, including corruption, a relatively high level of poverty compared to other European countries, and social inequality. Romania has been a member of the United Nations since 1955, NATO since 2004 and the European Union (EU) since 2007.

As of 2022, Romania has an estimated population of approximately 19.5 million people, making it the seventh most populous member state of the European Union. The majority of the population lives in urban areas, with the largest cities being Bucharest, Cluj-Napoca, Timișoara, Iași, and Constanța. The country is known for its rich cultural heritage and is home to a variety of ethnic traditions, customs, and languages.

Romania has a diverse population, with ethnic Romanians comprising the majority of the population (roughly 84%), and the official language is Romanian. There are also significant ethnic Hungarian and Roma populations, as well as other minority groups such as Germans, Ukrainians, and Turks. The majority of Romania's population identify themselves as Eastern Orthodox Christians, The Romanian Orthodox Church is the largest and traditional church of the country.

Overall, Romania's geographic position and population make it a unique and diverse country, with a rich cultural history and a thriving contemporary society.

In terms of climate, Romania has a temperate-continental climate, with four distinct seasons. Summers are hot, with temperatures reaching up to 30°C, while winters are cold and snowy, with temperatures periodically dropping below the freezing point in the whole country. Spring and autumn are mild and pleasant.

In terms of safety and security, Romania is generally considered a safe country, with a low crime rate. However, like any other country, it is not immune to crime, and visitors should take precautions, particularly in large cities, tourist areas, and public transportation.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:

Monthly Living Allowance (Per month): USD 1937.37 Entry lump sum (one time payment) USD 4000 Exit allowance (for each month served, paid on completion of contract): $225 Medical and life insurance Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days