Associate Fleet Management Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNHCR Cameroon is enrolled in the organization Global Fleet Management scheme. The operation manages a total of 230 vehicles that are spread across the country. To perform maintenance of its vehiles UNHCR hires the service of an International Organization (*AIRD). UNHCR has partnered with AIRD for maintenance of light and heavy duty vehicles in the Adamoua, the Est , the North and the Far north of Cameroon. AIRD is in charge of basic maintenance as well as repair of vehicles. AIRD hold workshops in Bertoua, Batouri, Meiganga and Maroua. In addition, AIRD also dispatch fuel to UNHCR patners. In average, UNHCR needs approximately 100,000 litres of diesel and 10,000 liters of petrol per year. This fuel is also used for running of generators that are mostly needed in the field offices. Furthermore all UNHCR vehicles are covered under its Global Insurance Scheme centrally managed from HQ. UNHCH Global insurance claims are required for any accident that involve its vehicles.UNHCR’s Global fleet management requires carefull planning every year. The planning phase is critical to how the operation reponds to its current and future needs for light and heavy vehicles, and how it carries out the disposal of obsolete/used vehicules. The fleet manager is based in Yaounde in the Administration Unit and works under the supervision of the senior Admin Officer. He/she oversees all fleet management activities and acts as the Asset Focal Point for the multi-country office

Under the direct supervision of Senior Admin Officer, the UN Volunteer will undertake the following tasks:

• Coordinate, manage and support all the fleet management activities in the Office. • Implement effective fleet management that regularly monitors the fleet pool, saves cost and safeguards the investment of the organisation. • Apply UNHCR's fleet management strategy when preparing plans for purchase of important fleet assets. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements. • Plan for acquisition, maintenance and replacement of fleet assets. Develop local fleet management replacement strategies taking into account UNHCR short and medium term requirements. • Coordinate activities of implementing partners and/or contractors performing fleet related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures. • Respond to field requests for information and advice and coordinate responses from a range of HQ units to provide a clear, consistent and timely response to the field. • Collect information both in the field and in HQ, to ensure relevant and appropriate information is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties. • Infrastructure Support • Provide fleet management reports, customised reports, and gathers information on all fleet assets and provides in-depth reports periodically and when requested. • Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making. • Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs:

• Successful implementation and maintenance of UNHCR standard practices in vehicle fleet management procedures. • Assurance of a cost-effective and appropriately-sized fleet. • Successful implementation and maintenance of vehicle and passenger security and safety procedures and systems. • Correct vehicle usage of procedures by UNHCR drivers as per the drivers’ rules and regulations. • Accurately controlled, recorded and monitored drivers and vehicle logbooks. • Fully trained drivers with developed skills and standards to the highest international safety standards. • Effective and professional communication with other units within the representation to ensure the timely and efficient receipt and dispatch of personnel and goods to destinations within the operational zone. • Ability to oversee, manage and operate fleet activities of the representation, supported by correct and cost-effective use of budget. • Maintain regular, timely and accurate reporting. • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Professionalism • Integrity • Accountability • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility

in general logistics, including warehousing, transportation, customs clearance and procurement, and in managing and supporting staff.

The following experience is preferred: in other UN organizations, working for a humanitarian aid organization in a developing country and/or working in fleet and transport management within UNHCR.

• Excellent drafting and reporting skills; good research and analytical skills; • Strong interpersonal skills and ability to work in a team; • Sound security awareness; • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN system; • Skills on training and developing staff • Computer literate; proficiency in MS Office applications (Word, Excel, etc); knowledge of publishing software an asset. Excellent knowledge of Excel and ERP system such as SAP or MSRP will be an advantage

Security: The level currently applicable in Yaounde is 2. There is restrictive zone for staff accommodation and recommended quarters for international staff are Bastos nearer to the office and where rent is most expensive, Omnisports, Tsinga and Elig Essono. There is no restriction hour for circulation in Yaounde. A proper briefing is provided with more details by the security staff upon arrival in the country.

Accomodation/Restaurants: Yaounde is a family duty station where very good quality accommodations (hotels, appartments, houses or studios) are available at a reasonable price depending on their localisation. Accommodations with reasonable standards are available in the field offices.

There are several supermarkets where local and foreign goods are available and expatriates frequent a number of restaurants offering both local and international foods.

Education/Medical facilities : French and American International Schools exist. There is a UN dispensary frequented by staff and other medical facilities are also available and accessible by UNHCR staff and their family members.

Banks/Transport : There are several banks and ATM available in the capital using Visa and Master cards. Travels within the country are undertaken regularly through UNHAS and CAMAIRCO (national company) flights or by road. Many international travel agencies desserves mainly Douala and Yaounde such as Air France, Ethiopian, Kenya, Turkish Airways, Asky, Royal Air Maroc. Public transport likely taxi are available but it’s recommended to be prudent by using commonly, preferably privately.

Telephone/Internet: There are a variety of mobile phone operators providing equipment and internet services (Camtel, MTN, Orange, Nextel).

Leisure facilities: Several entertainment centers exist in Yaounde: stadium, nightclubs, swimming pools, theatre, craft center, fitness rooms, center of attraction for children, etc…

Climate : There are 2 main seasons in Cameroon : rainy (May to October), dry from November to April.

Visa instructions: For volunteer coming from a country where there is a Cameroon representation, it’s recommended to obtain the entry visa before departure. Therefore assistance could be provided to those who are not able to obtain visa. Briefing sessions The volunteer will be assisted for a proprer briefing conducted both by the UNV programme and UNHCR upon arrival. In-country, regional and international travel The volunteer will be required to travel within the country of deployment. Relevant arrangements are made as necessary and related DSA are paid by UNHCR office.